1.Detect AP-labeled new email
Integrate Gmail and email intake tools to detect AP-labeled messages and to extract invoice attachments for processing.
Save vendor invoices from email to dated folders and notify
Automatically monitor new emails matching your configured AP label across Gmail and Google Drive. Create and update when new invoice email arrives, attachments are added, or AP-labeled emails landβso you can store invoices in dated folders, email accounting intake, and alert finance on Slack without manual follow-up.
How this automation accelerates dated AP intake
When AP-labeled invoice emails hit your inbox, delays can stall payment cycles and increase manual work. This automation formats timestamps, finds or creates dated folders, uploads attachments, and notifies accounting and financeβso your team can process same-day.
Gmailor swap with your favorite app
2.Formats message date for folder
Integrate Formatter by Zapier and date formatting tools to map the message timestamp and to create folder titles.
Formatter by Zapieror swap with your favorite app
3.Find or create dated AP folder
Integrate Google Drive and file management tools to search a parent AP folder and to create the dated folder.
Google Driveor swap with your favorite app
4.Uploads invoice attachment to folder
Integrate Google Drive and document storage tools to upload the invoice attachment and to preserve the original filename.
5.Sends accounting intake email
Integrate Gmail and email delivery tools to send the uploaded invoice to accounting intake with notes and a message link.
6.Posts invoice alert to finance channel
Integrate Slack and team notifications to post uploader details, invoice filename, and a Drive link for fast review.
Slackor swap with your favorite app
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Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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