1.Detect button click in record
Integrate Zapier Tables and table automations to pull the record payload and map request fields to bill creation inputs.
Create supplier bills from your payments table requests
Automatically process button clicked payment requests in Zapier Tables across Xero and Code by Zapier. Create and update when payment requests are submitted, booking dates are present, or contact lookup failsβso you can create authorised bills, calculate due dates, and write bill outcomes back without manual data entry.
How this automation authorizes supplier bills from requests
When a button is clicked in a record, AP can lose time waiting to create the right bill. This automation finds or creates contacts, calculates the due date, creates an authorised bill, and updates your originating Zapier Tables recordβso you can eliminate manual paperwork.
Zapier Tablesor swap with your favorite app
2.Find or create contact by name
Integrate Xero and accounting contact lookup tools to find the contact by payer name or create one by default.
Xeroor swap with your favorite app
3.Calculate due date from booking date
Integrate Code by Zapier and date calculation tools to calculate and return the ISO due date from the booking date field.
Code by Zapieror swap with your favorite app
4.Create authorised bill
Integrate Xero and accounting records to create the bill with line details, the calculated due date, and authorised status.
5.Update originating record
Integrate Zapier Tables and workflow automation tools to update status and write the created bill reference or error note.
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Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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Step 1
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Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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