1.Triggers hourly timesheet scan
Integrate Schedule by Zapier and orchestration tools to start the hourly run and scan for unapproved timesheets.
Create supplier bills from approved timesheets every hour
Automatically scan unapproved timesheets across Zapier Tables and accounting tools. Create authorised supplier bills, look up contacts, and mark timesheets processed when hourly checks find timesheets remain unapproved, unapproved timesheets appear, or approvals lapseβso you can cut manual processing.
How this automation authorises supplier bills faster
When every hour scheduled checks surface unapproved timesheets, delays can create overdue payables. This automation retrieves timesheet details and creates authorised supplier bills while looking up contacts and updating recordsβso your team can approve and pay on time.
Schedule by Zapieror swap with your favorite app
2.Finds unapproved timesheet records
Integrate Zapier Tables and spreadsheet data tools to find configured worksheet rows and return timesheet and record IDs.
Zapier Tablesor swap with your favorite app
3.Creates a processing loop
Integrate Looping by Zapier and workflow automation tools to iterate each returned timesheet ID for processing.
Looping by Zapieror swap with your favorite app
4.Gets timesheet details from the API
Integrate Webhooks by Zapier and analytics tools to call your time system endpoint and map totals to bill fields.
Webhooks by Zapieror swap with your favorite app
5.Finds or creates the supplier contact
Integrate Xero and accounting workflows to find a contact by supplied reference and create it if missing.
Xeroor swap with your favorite app
6.Creates an authorised supplier bill
Integrate Xero and invoicing tools to create the bill with authorised status and map due dates and amounts.
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Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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