1.Catches incoming expense payload
Integrate Webhooks by Zapier and webhook processing tools to extract core expense fields for bill creation.
Create supplier bill record from employee expense webhook
Automatically catch incoming expense webhook payloads across Webhooks by Zapier, Code by Zapier, Filter by Zapier, Airtable, Formatter by Zapier, and Xero. Create and update when verification hashes validate records, so you can validate submissions, format bill dates, and submit supplier bills without manual rekeying.
How this automation submits supplier bills with confidence
When expense payloads arrive, delays and data-entry errors can slow down payables processing. This automation computes verification hashes and filters qualifying records and then finds source details, formats accounting dates, and creates submitted supplier billsβso your team can approve faster.
Webhooks by Zapieror swap with your favorite app
2.Computes verification hash
Integrate Code by Zapier and validation logic tools to compute a deterministic SHA-256 verification hash for validation.
Code by Zapieror swap with your favorite app
3.Checks verification and routing criteria
Integrate Filter by Zapier and rules engines to continue only for qualifying records that pass verification and routing criteria.
Filter by Zapieror swap with your favorite app
4.Finds matching source record
Integrate Airtable and database lookup tools to search by record reference and map supplier and amount fields.
Airtableor swap with your favorite app
5.Formats accounting dates
Integrate Formatter by Zapier and date formatting tools to convert status and due date fields into ledger-ready strings.
Formatter by Zapieror swap with your favorite app
6.Creates submitted supplier bill
Integrate Xero and accounting tools to create a submitted supplier bill with mapped contacts, dates, and line amounts.
Xeroor swap with your favorite app
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Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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