1.Catches incoming purchase webhook
Integrate Webhooks by Zapier and webhook payload mapping to extract purchase reference, vendor info, and line totals.
Create supplier bill from incoming stock purchase record
Automatically capture incoming purchase webhooks across Webhooks by Zapier, Airtable, and Xero. Create and update payable records when a new purchase arrives or when no linked bill existsβso you can create bills, store approval links, and reconcile faster without manual follow-up.
How this automation posts bills for faster reconciliation
When incoming purchase notifications arrive, delays can stall approvals and reconciliation. This automation reads webhook payloads, creates supplier bills in Xero, and writes the bill link back to the purchase record automaticallyβso your team can move faster.
Webhooks by Zapieror swap with your favorite app
2.Finds purchase record by reference
Integrate Airtable and spreadsheet lookups to find the matching purchase record and retrieve record id and existing bill link.
Airtableor swap with your favorite app
3.Continues only when bill link is empty
Integrate Filter by Zapier and conditional routing to stop the run unless the linked bill field is empty.
Filter by Zapieror swap with your favorite app
4.Creates a supplier bill
Integrate Xero and accounting line mapping to create the bill with vendor, dates, bill number, and line items.
Xeroor swap with your favorite app
5.Updates purchase with bill link
Integrate Airtable and record updates to store the bill permalink and mark the purchase as sent to accounting.
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Accelerate invoice processing with automated invoice capture, approval routing, and payment updates
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