1.Detects additional work accepted
Integrate PaintScout to capture accepted extra work signals for invoicing and start the invoice update process.
Append accepted extra work to invoices and attach order PDF
Automatically monitor additional work acceptance across PaintScout and billing systems. Update invoices with accepted extra work and attach the signed work order PDFβso you can keep billing records complete and avoid manual invoice edits.
How this automation updates your invoices with accepted work
When additional work gets accepted but billing records stay incomplete, invoicing delays and errors can happen. This automation monitors PaintScout events, looks up the right invoice, builds and merges line items, and updates invoices with attached work order PDFsβso your team can bill accurately.
PaintScoutor swap with your favorite app
2.Finds matching invoice mapping
Integrate Zapier Tables and invoice mapping tools to look up the correct invoice record ID from your junction table.
Zapier Tablesor swap with your favorite app
3.Fetches existing invoice JSON
Integrate Webhooks by Zapier and billing APIs to get the current invoice payload using the matched invoice ID.
Webhooks by Zapieror swap with your favorite app
4.Builds extra work line items
Integrate Formatter by Zapier and data formatting tools to convert accepted work items into delimited line-item text.
Formatter by Zapieror swap with your favorite app
5.Merges items and recalculates totals
Integrate Code by Zapier and invoice calculation logic to merge line items, skip duplicates, and return updated invoice payloads.
Code by Zapieror swap with your favorite app
6.Attaches signed work order PDF
Integrate JobNimbus and document attachment tools to attach the work order PDF URL to the related record.
JobNimbusor swap with your favorite app
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