Skip to content

Update bank reconciliation rows with reconciled transactions weekly

Automatically monitor weekly reconciliation snapshot timing across Schedule by Zapier and accounting data. Create and update when reconciliation reports run, last reconciled dates refresh, or balances change—so you can update balances, record last reconciled dates, and keep reconciliation rows current without manual reconciliation work.

How this automation updates your reconciliation rows

When the weekly reconciliation snapshot runs, delays can leave reconciliation rows outdated. This automation pulls QuickBooks Online report data, parses last reconciled dates, loops through accounts, and updates Google Sheets—so your team can reconcile faster.

  1. 1.Triggers weekly reconciliation run

    Integrate Schedule by Zapier and workflow scheduling tools to trigger weekly reconciliation processing for the reconciliation snapshot.

    Schedule by Zapieror swap with your favorite app
  2. 2.Runs bank account and transaction reports

    Integrate QuickBooks Online and accounting reporting tools to run report(s) and pull accounts and transactions for the configured date range.

    QuickBooks Onlineor swap with your favorite app
  3. 3.Parses report body for last reconciled date

    Integrate Code by Zapier and data parsing tools to parse report rows and determine the most recent reconciled transaction date per account.

    Code by Zapieror swap with your favorite app
  4. 4.Loops through parsed account records

    Integrate Looping by Zapier and iteration tools to loop through parsed accounts and pass balance and last-reconciled date into each run.

    Looping by Zapieror swap with your favorite app
  5. 5.Looks up and updates reconciliation rows

    Integrate Google Sheets and spreadsheet lookup tools to lookup by account name and update balances and reconciled date fields.

    Google Sheetsor swap with your favorite app

Automate your work, your way

Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.

Trusted by 3.4 million companies

Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable
Calendly
Okta
Zendesk
Dropbox
Asana
Allstate
Airbnb
ActiveCampaign
Lyft
Webflow
Canva
Sysco
LA Clippers
Getaround
Grammarly
HelloFresh
Lululemon
Barry's
Hopper
Casper
Hudl
Miro
The New York Times
Ruggable

Related automations

  • Apps: Webhooks by Zapier, Delay by Zapier, Formatter by Zapier
    Swap with your favorite apps.

    Add bank transactions from webhooks to your ledger

    Your bank transactions arrive untracked, causing missed invoices and unclear cash flow. You get standardized transaction records pushed to your ledger so reconciliation finishes before the next billing run.

  • Apps: Gmail, Formatter by Zapier, Google Sheets
    Swap with your favorite apps.

    Add credit rows from incoming transaction emails to ledger

    Your transaction confirmation emails contain unstructured credit details that delay reconciliation and clutter inboxes. Capture and normalize credits into a central sheet for same-day ledger review.

  • Apps: Gmail, Google Sheets
    Swap with your favorite apps.

    Add deposit emails to reconciliation sheet for finance

    Your deposit emails sit untracked in inboxes, causing reconciliation delays and manual lookups for billing staff. Capture each message into a central workbook so finance can reconcile same day.

  • Apps: Gmail, Filter by Zapier, Formatter by Zapier, Google Drive, Google Sheets, Code by Zapier
    Swap with your favorite apps.

    Add lender report rows to finance reconciliation sheet

    Lender fee emails and attachments sit in labeled inboxes, causing manual downloads during reconciliation. Files and a ledger row are created automatically so records are ready before month-end.

  • Apps: QuickBooks Online, Formatter by Zapier, Microsoft Excel
    Swap with your favorite apps.

    Add new invoices to comparison sheet for reconciliation

    Your invoice line items sit across systems, delaying reconciliation and hiding tax or pricing mismatches. Add them to a central comparison sheet so billing can resolve differences before month-end.

  • Apps: Square, Formatter by Zapier, Google Sheets, Email by Zapier
    Swap with your favorite apps.

    Add new payment to ledger and email billing staff

    Unreconciled card payments in your receipts or POS dashboard delay close and slow dispute handling. It creates ledger rows and emails billing staff so transactions reconcile same day.

  • Apps: Webhooks by Zapier, Filter by Zapier, Airtable, Partnero
    Swap with your favorite apps.

    Add partner transactions from completed payments to ledger

    Payment webhooks lack partner linkage, leaving payouts uncredited and reports incomplete. It records transactions and links them to partner accounts so reconciliation completes before the payout run.

  • Apps: Dext, Formatter by Zapier, Google Sheets
    Swap with your favorite apps.

    Add ready invoice rows to your finance ledger

    Ready invoices in your accounting inbox often never reach the reconciliation sheet, causing manual copying and bookkeeping delays. Add rows automatically so staff see a complete ledger before close.

  • Apps: MyCRM Sync, Filter by Zapier, Google Sheets
    Swap with your favorite apps.

    Add settled deals to reconciliation ledger for billing

    Settled deals go untracked when not logged in a central lodgement sheet, delaying reconciliation and invoicing. Log settled deals to the reconciliation sheet so accounting can bill promptly.

  • Apps: Google Sheets, Formatter by Zapier, Smartsheet
    Swap with your favorite apps.

    Add transaction ledger rows from updated spreadsheet rows

    Your credit card transactions are scattered across sheets, delaying reconciliation and hiding true costs. It centralizes transactions for finance and planners, enabling same-day reconciliation.

  • Apps: Microsoft Excel
    Swap with your favorite apps.

    Add updated one-time billing rows to reconciliation tracker

    Your one-time billing rows live in a tracking sheet and rely on manual copying, causing reconciliation gaps and audit friction. Get the reconciliation workbook current for month-end close.

  • Apps: Gmail, Formatter by Zapier, Filter by Zapier, Google Sheets
    Swap with your favorite apps.

    Add weekend collection emails to reconciled payments sheet

    Your weekend collection emails land after hours and go untracked, causing reconciliation gaps. Capture them into a dated sheet so billing staff can reconcile balances before the next banking cycle.

  • Explore all account reconciliation automations

    Accelerate month-end close with automated balance checks, exception routing, and reconciliation updates

    View all

Set up in minutes

Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.

  1. Step 1

    Connect your tools

    Bring your apps together so information can move automatically between the tools your team already uses.

  2. Step 2

    Define the trigger

    Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.

  3. Step 3

    Automate and measure

    Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.

See how teams are automating with Zapier (and loving it!)

Smart Charge America

Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.

David Laderberg, VP of Sales

Remote

Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism — I think we would have died or fallen back into oblivion.

Marcelo Lebre, Co-Founder

SweepBright

Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.

Raphael Bochner, Founder and CIO

Digioh

Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.

Rishi Shah, CEO and Co-Founder

Otter.ai

We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.

Allen Lai, Head of Customer Experience

Superhuman

We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.

Jacob Sirrs, Marketing Operations Specialist

Ready to automate your workflow securely?

Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.