1.Runs reconciliation on schedule
Integrate scheduling tools and workflow automation to start the reconciliation run at set times.
Update accounts and receipts from daily spreadsheet list
Automatically monitor weekday spreadsheet rows across Microsoft Excel and QuickBooks Online. Create and update when rows include an email and payment reference or customer lookups miss or receipts need reconciliationβso you can reconcile customers, update sales receipts, and email finance without manual paperwork.
How this automation protects your receipt reconciliation
When the scheduled spreadsheet run hits, delays can leave receipts unreconciled and finance chasing gaps. This automation reads spreadsheet rows, reconciles customer and sales receipt fields, and updates table records and notificationsβso your team can close the loop fast.
Schedule by Zapieror swap with your favorite app
2.Fetches rows from workbook
Integrate Microsoft Excel and spreadsheet mapping tools to get worksheet rows and prepare loop source values.
Microsoft Excelor swap with your favorite app
3.Iterates each spreadsheet row
Integrate Looping by Zapier and data mapping tools to loop over each row for customer and receipt checks.
Looping by Zapieror swap with your favorite app
4.Finds record by email
Integrate Zapier Tables and database lookup tools to search for a matching record using the loop email.
Zapier Tablesor swap with your favorite app
5.Sends missing-row email
Integrate Microsoft Outlook and email templates to alert finance with the missing-row preview when no match is found.
Microsoft Outlookor swap with your favorite app
6.Cleans and formats fields
Integrate Formatter by Zapier and data transformation tools to normalize names and numeric values for accounting input.
Formatter by Zapieror swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Webhooks by Zapier, Delay by Zapier, Formatter by ZapierSwap with your favorite apps.
Add bank transactions from webhooks to your ledger
Your bank transactions arrive untracked, causing missed invoices and unclear cash flow. You get standardized transaction records pushed to your ledger so reconciliation finishes before the next billing run.
- Apps: Gmail, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add credit rows from incoming transaction emails to ledger
Your transaction confirmation emails contain unstructured credit details that delay reconciliation and clutter inboxes. Capture and normalize credits into a central sheet for same-day ledger review.
- Apps: Gmail, Google SheetsSwap with your favorite apps.
Add deposit emails to reconciliation sheet for finance
Your deposit emails sit untracked in inboxes, causing reconciliation delays and manual lookups for billing staff. Capture each message into a central workbook so finance can reconcile same day.
- Apps: Gmail, Filter by Zapier, Formatter by Zapier, Google Drive, Google Sheets, Code by ZapierSwap with your favorite apps.
Add lender report rows to finance reconciliation sheet
Lender fee emails and attachments sit in labeled inboxes, causing manual downloads during reconciliation. Files and a ledger row are created automatically so records are ready before month-end.
- Apps: QuickBooks Online, Formatter by Zapier, Microsoft ExcelSwap with your favorite apps.
Add new invoices to comparison sheet for reconciliation
Your invoice line items sit across systems, delaying reconciliation and hiding tax or pricing mismatches. Add them to a central comparison sheet so billing can resolve differences before month-end.
- Apps: Square, Formatter by Zapier, Google Sheets, Email by ZapierSwap with your favorite apps.
Add new payment to ledger and email billing staff
Unreconciled card payments in your receipts or POS dashboard delay close and slow dispute handling. It creates ledger rows and emails billing staff so transactions reconcile same day.
- Apps: Webhooks by Zapier, Filter by Zapier, Airtable, PartneroSwap with your favorite apps.
Add partner transactions from completed payments to ledger
Payment webhooks lack partner linkage, leaving payouts uncredited and reports incomplete. It records transactions and links them to partner accounts so reconciliation completes before the payout run.
- Apps: Dext, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add ready invoice rows to your finance ledger
Ready invoices in your accounting inbox often never reach the reconciliation sheet, causing manual copying and bookkeeping delays. Add rows automatically so staff see a complete ledger before close.
- Apps: MyCRM Sync, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add settled deals to reconciliation ledger for billing
Settled deals go untracked when not logged in a central lodgement sheet, delaying reconciliation and invoicing. Log settled deals to the reconciliation sheet so accounting can bill promptly.
- Apps: Google Sheets, Formatter by Zapier, SmartsheetSwap with your favorite apps.
Add transaction ledger rows from updated spreadsheet rows
Your credit card transactions are scattered across sheets, delaying reconciliation and hiding true costs. It centralizes transactions for finance and planners, enabling same-day reconciliation.
- Apps: Microsoft ExcelSwap with your favorite apps.
Add updated one-time billing rows to reconciliation tracker
Your one-time billing rows live in a tracking sheet and rely on manual copying, causing reconciliation gaps and audit friction. Get the reconciliation workbook current for month-end close.
- Apps: Gmail, Formatter by Zapier, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add weekend collection emails to reconciled payments sheet
Your weekend collection emails land after hours and go untracked, causing reconciliation gaps. Capture them into a dated sheet so billing staff can reconcile balances before the next banking cycle.
- View all
Explore all account reconciliation automations
Accelerate month-end close with automated balance checks, exception routing, and reconciliation updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.