1.Detect new intake BOL file
Integrate Google Drive and file intake tools to trigger extraction when a new file is placed in the intake folder.
Extract BOL container lines into sheet rows for ops
Automatically detect new Bill of Lading PDFs in a Google Drive intake folder and extract container-ready data across Google Drive, Google AI Studio (Gemini), Formatter by Zapier, and Google Sheets. Create and update when container lines extract, dates format, or duplicates appearβso you can populate container rows, validate fields, and archive files without manual data entry.
How this automation scales one-row container reporting
When new Bill of Lading PDFs land in your intake folder, manual extraction delays updates to container records and risks date and ETA errors. This automation uses Google AI Studio (Gemini) to extract container lines, Formatter by Zapier to parse and compute dates, then creates Google Sheets rows and archives the file in Google Driveβso your team gets validated data fast.
Google Driveor swap with your favorite app
2.Extract container CSV from file
Integrate Google AI Studio (Gemini) and document parsing tools to send file content or link and output one container CSV line.
Google AI Studio (Gemini)or swap with your favorite app
3.Parse lines and compute ETA
Integrate Formatter by Zapier and date formatting tools to split AI payload, format ETD to MM/DD/YYYY, and calculate ETA.
Formatter by Zapieror swap with your favorite app
4.Create one row per container
Integrate Google Sheets and spreadsheet mapping tools to create new worksheet rows for each parsed container line.
Google Sheetsor swap with your favorite app
5.Archive processed BOL file
Integrate Google Drive and audit storage tools to move the original file to the archive folder after row creation.
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