1.Monitors scheduled report emails
Integrate Gmail to watch for the scheduled IO report email and pass the full email body to the parser to extract report data.
Send internal summary email of tomorrow's digital IO flights
Automatically parse scheduled report emails across Gmail and Google Drive to map digital insertion orders and client folders. Automatically create a consolidated flights table and send internal summary emails when scheduled report email arrives, flight dates change, or report download links are missingβso you can extract IOs, map folder links, and distribute updates without manual reporting.
How this automation distributes flights summaries reliably
When the scheduled IO report email arrives, delays can disrupt internal visibility and downstream planning. This automation monitors scheduled report emails and extracts report data, finds client folders, maintains IO mappings, and sends a consolidated summaryβso your team can act on flight information faster.
Gmailor swap with your favorite app
2.Extracts download URL and IO list
Integrate Zapier Functions and data parsing tools to extract the report download URL, fetch the CSV, and return IO identifiers and table payload.
Zapier Functionsor swap with your favorite app
3.Finds folder link for each IO
Integrate Google Drive and folder search tools to find the first matching client folder link for each IO identifier.
Google Driveor swap with your favorite app
4.Looks up and stores IO mappings
Integrate Zapier Tables and spreadsheet-style storage tools to maintain IO number to folder link mappings and avoid duplicates.
Zapier Tablesor swap with your favorite app
5.Sends consolidated flights summary
Integrate Gmail and table formatting tools to assemble the flights HTML table from mappings and send it to campaign and traffic distribution lists.
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