1.Detect new recording
Integrate Zoom, scheduling tools, and session analytics to capture new meeting recordings for attendee outreach.
Send recording email to session attendees same day
Automatically monitor new Zoom recordings across Google Sheets, Formatter by Zapier, Gmail, and Slack. Send recording links same day when recording uploads, new session recordings, or meeting recordings appearβso you can log recording rows, email attendees, and alert ops without manual follow-up.
How this automation accelerates same-day attendee outreach
When new Zoom recordings appear, manual matching can delay outreach and risk registrants missing the link. This automation creates recording logs, looks up attendee contacts, and sends emails and Slack alertsβso your team can respond the same day.
Zoomor swap with your favorite app
2.Creates recording log row
Integrate Google Sheets, reporting sheets, and CRM-style fields to log meeting time, timezone, host, and recording links.
Google Sheetsor swap with your favorite app
3.Normalizes meeting data
Integrate Formatter by Zapier, analytics tools, and reporting systems to format dates and parse session titles for lookups.
Formatter by Zapieror swap with your favorite app
4.Looks up attendee contact
Integrate Google Sheets, data tables, and reporting systems to match formatted date and parsed title to attendee email.
5.Sends attendee email
Integrate Gmail, outreach templates, and messaging tools to deliver a templated email with recording and transcript links.
Gmailor swap with your favorite app
6.Messages ops on delivery errors
Integrate Slack, team chat, and incident workflows to send a direct message with error details and the recording link.
Slackor swap with your favorite app
Automate your work, your way
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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