1.Monitor event start
Integrate Google Calendar and scheduling data tools to detect event start and pass context for onboarding messages.
Send new hire access email at event start
Automatically detect onboarding event start across Google Calendar and trigger employee lookups in Google Sheets. Get instant email access details when onboarding starts, event reaches start time, or role info is readyβso you can send role based access emails, surface missing data notices, and keep onboarding moving without manual coordination.
How this automation sends access on time
When an onboarding event start slips, access details stall and teams lose the chance to prepare at the right moment. This automation monitors calendar starts, looks up new hire records, and sends role based emails and missing data noticesβso your team can start onboarding faster.
Google Calendaror swap with your favorite app
2.Lookup matching employee row
Integrate Google Sheets and worksheet mapping tools to find the matching row and map name, primary email, role, manager, and credentials.
Google Sheetsor swap with your favorite app
3.Send access email
Integrate Gmail and email template tools to send the onboarding message with mapped credentials and role based template selection.
Gmailor swap with your favorite app
4.Send missing data notice
Integrate Gmail and HR workflow tools to notify coordinators when lookup fails or required fields are blank for manual completion.
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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