1.Captures form submission data
Integrate Zapier Forms and form capture tools to map name, email, clinic, and specialty fields into user attributes.
Create user records from new clinician intake form
Automatically capture new clinician intake submissions across Zapier Forms, Intercom, and Google Sheets. Create and update when new intake submitted, clinician email captured, or clinic details addedβso you can create support-system users, log onboarding status, and activate accounts without manual onboarding coordination.
How this automation activates support-system users
When clinician intake submissions arrive, delays can stall onboarding and leave users inactive longer than needed. This automation captures intake data, creates and updates Intercom users, and logs onboarding rowsβso your team can activate accounts without chasing submissions.
Zapier Formsor swap with your favorite app
2.Creates or updates user
Integrate Intercom and customer identity tools to create a user and set initial custom attributes using email as the identifier.
Intercomor swap with your favorite app
3.Adds audit row
Integrate Google Sheets and onboarding worksheet tools to add an audit row with initial status for coordinators.
Google Sheetsor swap with your favorite app
4.Delays enrichment
Integrate Delay by Zapier and timing tools to pause for 70 minutes before running the final enrichment and status update.
Delay by Zapieror swap with your favorite app
5.Looks up matching row
Integrate Google Sheets and lookup tools to find the onboarding row by name or email for accurate user mapping.
6.Updates user to active
Integrate Intercom and user profile tools to update custom attributes and set status to active when matched.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: WooCommerce, Filter by Zapier, WordPress, Circle, Email by ZapierSwap with your favorite apps.
Add active subscribers to community member space quickly
Your subscription activations sometimes fail to grant community access, blocking members from course spaces and onboarding. It adds members and provisions access so they can join within minutes.
- Apps: Gainsight Customer Communities, Filter by ZapierSwap with your favorite apps.
Add corporate role to new community users automatically
Your partner-domain signups arrive untagged and delay moderator routing. Assigning the corporate role at signup speeds partner access setup within minutes.
- Apps: Zoho CRM, Formatter by Zapier, IntercomSwap with your favorite apps.
Add engagement profile for new practitioner records fast
You add practitioner records to CRM without engagement profiles, leaving onboarding and support without contact context. Create profiles so teams can message and onboard practitioners same day.
- Apps: Formstack, Formatter by Zapier, Customer.ioSwap with your favorite apps.
Add form submissions to customer profiles for support
Your form submissions arrive without linked customer profiles, delaying outreach and case routing. It creates complete customer profiles for client services so reps can follow up same day.
- Apps: Google Forms, Arbox, Google SheetsSwap with your favorite apps.
Add new clients from intake forms to onboarding
You get intake form submissions without client profiles, causing onboarding delays and missed follow-ups. It creates client profiles and logs errors so onboarding can start same day.
- Apps: GoodBarber, Formatter by Zapier, Filter by ZapierSwap with your favorite apps.
Add newly registered app users into onboarding group
Your new app users without group assignment cause delayed welcomes and extra setup work. It adds each registrant to the onboarding group so coordinators can begin setup the same day.
- Apps: SamCart, Filter by Zapier, Paid Memberships ProSwap with your favorite apps.
Add new membership purchasers to site member accounts
Your membership orders require manual account setup, causing access delays. The workflow auto-provisions member accounts so buyers gain access and appear in campaigns within minutes.
- Apps: FITR, Zapier TablesSwap with your favorite apps.
Add new program starters to central client table
New client subscriptions often lack a centralized record, leaving onboarding and outreach untracked. Add them to a shared client table so coordinators can start outreach same day.
- Apps: Stripe, Delay by Zapier, Code by Zapier, Circle, ProveSourceSwap with your favorite apps.
Add new subscribers to member community and enable access
Your subscription signups without community access keep members from receiving meal plans and event invites. They are invited and tagged automatically so they can access perks the same day.
- Apps: Unbounce, IntercomSwap with your favorite apps.
Add or update in-app users from landing leads
Landing page form submissions skip your engagement inbox, leaving reps without contact or submission context. You get accurate user records for outreach and in-product messages within minutes.
- Apps: FanBasis, Filter by Zapier, CircleSwap with your favorite apps.
Add pathway member access from qualifying product purchases
You miss timely onboarding when pathway buyers aren't granted community access after purchase. Grant access automatically so new members can begin orientation same day.
- Apps: Airtable, Filter by ZapierSwap with your favorite apps.
Add updated directory entries to community user sign ups
Your directory updates aren't reaching the community sign-up list, leaving member records incomplete. Reduce manual reconciliation so community managers have accurate member records same day.
- View all
Explore all account setup & configuration automations
Accelerate account readiness with automated provisioning, access assignment, and configuration updates
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.