1.Captures new booking details
Integrate Calendly, scheduling metadata, and contact mapping to capture invitee and host emails for blocklist evaluation.
Notify hosts when a booked participant is blocklisted
Automatically monitor new booking invitees across Calendly and your host directory. Get instant Slack DMs and email alerts when invitee is blocklisted, booking details change, or a host match is foundβso you can pause risky meetings, triage faster, and keep schedules running without manual follow-up.
How this automation protects blocked meeting triage
When invitee created triggers, risky meetings can slip through and waste host time. This automation checks blocklist contacts and sends Slack DMs and internal Gmail alertsβso you can pause or triage at the right moment.
Calendlyor swap with your favorite app
2.Adds a short sync delay
Integrate Delay by Zapier and waiting steps to pause briefly before lookup so contact records are ready.
Delay by Zapieror swap with your favorite app
3.Looks up contacts and blocklist
Integrate HubSpot, CRM contact lookup, and property access to find the invitee contact and retrieve blocklist details.
HubSpotor swap with your favorite app
4.Continues only for blocklisted matches
Integrate Filter by Zapier and record conditions to continue only when the configured blocklist property indicates a match.
Filter by Zapieror swap with your favorite app
5.Sends a host direct message
Integrate Slack and internal chat tools to DM the assigned host with invitee name and booking context.
Slackor swap with your favorite app
6.Emails an internal host alert
Integrate Gmail and email notifications to send an alert email to the assigned host with invitee and booking details.
Gmailor swap with your favorite app
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