1.Runs nightly at 10:00 PM
Integrate Schedule by Zapier and scheduling tools to start the zero-hours check on a nightly cadence.
Create zero-hours follow-up tasks for client accounts nightly
Automatically monitor every day at 10:00 PM across Google Sheets and Asana. Create and update zero-hours review subtasks when scheduled runs start, zero-hours flags appear, or client rows need reviewβso you can reduce follow-up delays, assign coordinators, and start renewals without manual tracking.
How this automation creates zero-hours follow-up
When nightly zero-hours clients slip through review gaps, accounts stall and renewals get delayed. This automation finds zero-hours rows, maps the right coordinator, and creates Asana subtasks with due datesβso your team can follow up faster.
Schedule by Zapieror swap with your favorite app
2.Finds qualifying zero-hours clients
Integrate Google Sheets and data filtering tools to identify client rows with zero hours or update flags.
Google Sheetsor swap with your favorite app
3.Continues only for matching rows
Integrate Filter by Zapier and conditional logic tools to proceed only when qualifying records are found.
Filter by Zapieror swap with your favorite app
4.Looks up parent task and coach
Integrate Google Sheets and lookup tools to map client number to project reference and coach context.
5.Maps staff to Asana assignee
Integrate Formatter by Zapier and mapping tools to assign the right coach email or ID with fallback.
Formatter by Zapieror swap with your favorite app
6.Creates zero-hours reminder subtask
Integrate Asana and task management tools to create an assigned subtask with a due date and notes.
Asanaor swap with your favorite app
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Step 1
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