1.Detect sub-zap started
Integrate Sub-Zap by Zapier with automation routing to capture the category group input and start inventory refresh processing.
Update inventory master with recent sales and counts
Automatically monitor inventory refresh triggers across Sub-Zap by Zapier and Airtable. Upsert consolidated product records from Square catalog and recent adjustments into your Airtable product tableβso you can reflect sales and counts without manual reconciliation.
How this automation keeps inventory accurate
When inventory counts and recent sales updates arrive unevenly, stale records can cause stock mismatches. This automation receives refresh inputs, fetches category IDs, computes sales and inventory totals from Square, and upserts normalized ISBN-level products into Airtableβso your team can rely on current inventory.
Sub-Zap by Zapieror swap with your favorite app
2.Find category records
Integrate Airtable and data lookups to find configured category records, then fetch category IDs and last-run timestamps.
Airtableor swap with your favorite app
3.Compute date window and query Square
Integrate Formatter by Zapier, Square, and POS adjustment data to compute the sales window and pull catalog, sold, received, and inventory counts.
Formatter by Zapieror swap with your favorite app
4.Aggregate into ISBN-level totals
Integrate Code by Zapier and analytics scripts to normalize identifiers, roll variation rows into ISBN-level records, and sum counts.
Code by Zapieror swap with your favorite app
5.Batch upsert product inventory
Integrate Airtable and database records to match by ISBN, update or create product rows, and write the latest run timestamp.
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Prevent stock issues with automated stock tracking, reorder alerts, and count updates
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