1.Monitors new matching order emails
Integrate Gmail and email parsing tools to capture matching order messages and pass the email body to formatting.
Create transaction row and update inventory from email
Automatically monitor new order messages across Gmail and Google Sheets. Create and update when order emails match, lookup values resolve, or quantities need refreshβso you can update inventory counts, log transaction rows, and calculate net totals without manual bookkeeping.
How this automation protects inventory accuracy
When new order emails match your configured search, delays can cause stock mismatches and messy reconciliation. This automation watches order messages, extracts order details, looks up inventory, and updates sheetsβso your team can keep counts current and records complete.
Gmailor swap with your favorite app
2.Extracts order reference and line items
Integrate Formatter by Zapier and text parsing to extract order reference, item name, quantity, and raw price to compute order details.
Formatter by Zapieror swap with your favorite app
3.Looks up item identifiers and stock quantities
Integrate Google Sheets and spreadsheet lookup tools to search your price map and return item identifiers and stock quantities.
Google Sheetsor swap with your favorite app
4.Calculates net totals and formats numbers
Integrate Formatter by Zapier and numeric tools to multiply fees and format totals from extracted prices and lookup fields.
5.Updates inventory and creates transaction row
Integrate Google Sheets and spreadsheet updates to update stock counts and append a transaction row with net totals.
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Explore all inventory management automations
Prevent stock issues with automated stock tracking, reorder alerts, and count updates
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