1.Handles invitee canceled event
Integrate Calendly and scheduling tools to map the canceled intake details for date calculations.
Remove day blocks when intakes are canceled instantly
Automatically monitor invitee cancellations across Calendly and Google Calendar. Remove full day blocks when capacity drops below your threshold—so you can keep calendars accurate, reduce coordinator follow up, and stop manual capacity checks without manual capacity planning.
How this automation unblocks schedules instantly
When an invitee cancels, calendars can stay overblocked and capacity stays hidden until someone updates them. This automation formats the intake date, finds and counts booked intakes, and deletes full day blocks and alerts coordinators—so you can prevent stale schedule availability.
Calendlyor swap with your favorite app
2.Formats and adjusts event dates
Integrate Formatter by Zapier and date tools to format the intake start date and set the search window.
Formatter by Zapieror swap with your favorite app
3.Finds advisor calendar events
Integrate Google Calendar and calendar search tools to find booking marker events during the intake date window.
Google Calendaror swap with your favorite app
4.Counts intake occurrences
Integrate AI by Zapier and analytics tools to count how many intakes exist on the intake date as intake_count.
AI by Zapieror swap with your favorite app
5.Checks intake count threshold
Integrate Filter by Zapier and decision rules to continue only when intake_count equals the configured threshold.
Filter by Zapieror swap with your favorite app
6.Deletes full day block event
Integrate Google Calendar and event management tools to search for the blocking event and delete it by id.
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