1.Receives approval webhook payload
Integrate Webhooks by Zapier and workflow mapping tools to capture submission data and request details for OOO processing.
Create company OOO calendar events and notify requestors
Automatically catch approval webhook submissions across Webhooks by Zapier, Google Sheets, Google Calendar, and Slack. Create and update OOO events when approvals are submitted, mark tracker rows approved, and message requestors so you can reduce manual follow-up.
How this automation protects your OOO coverage
When approval webhook submissions arrive without fast updates, OOO events stay inconsistent and requestors wait. This automation maps approvals, updates your OOO tracker, and creates or updates calendar events and requester messagesβso your team stays on schedule.
Webhooks by Zapieror swap with your favorite app
2.Looks up tracker row by reference
Integrate Google Sheets and spreadsheet lookup tools to map request reference to the correct OOO tracker row and index.
Google Sheetsor swap with your favorite app
3.Filters pending approvals only
Integrate Filter by Zapier and conditional routing tools to continue only when the tracker row shows pending approval.
Filter by Zapieror swap with your favorite app
4.Marks tracker row as approved
Integrate Google Sheets and timestamping tools to update status, approval time, and approver manager contact in the tracker.
5.Finds requester Slack identifier
Integrate Google Sheets and directory lookup tools to match requester contact to a Slack identifier for messaging.
6.Creates or updates OOO event
Integrate Google Calendar and scheduling tools to create a new all-day event or update an existing event by id.
Google Calendaror swap with your favorite app
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