1.Catches incoming event notice
Integrate Webhooks by Zapier to capture inbound event payload fields for downstream mapping and variables.
Create calendar event and PDF from incoming event notice
Automatically ingest incoming event notices across Webhooks by Zapier, Formatter by Zapier, and PDF.co. Create and update when dates are mapped, PDFs are generated, or CMS uploads succeedβso you can publish event docs, schedule attendee details, and avoid manual data entry.
How this automation accelerates event scheduling outcomes
When an incoming event notice arrives, delays can break event readiness and attendee coordination. This automation maps payload fields, formats dates, fills a hosted PDF, posts it to your CMS, and creates a Microsoft Office 365 calendar eventβso your team can schedule faster.
Webhooks by Zapieror swap with your favorite app
2.Formats start and end dates
Integrate Formatter by Zapier to convert start and end dates into display text and canonical timestamps.
Formatter by Zapieror swap with your favorite app
3.Fills PDF template and hosts
Integrate PDF.co to fill the PDF template and generate a hosted PDF URL from mapped fields.
PDF.coor swap with your favorite app
4.POST uploads PDF to CMS
Integrate Webhooks by Zapier to send the generated PDF URL and metadata to your CMS upload endpoint.
5.Searches campus owner
Integrate monday.com search to look up the campus owner contact by campus value for event attendee mapping.
monday.comor swap with your favorite app
6.Creates calendar event
Integrate Microsoft Office 365 to create an event with subject, body, times, location, and attendee from lookups.
Microsoft Office 365or swap with your favorite app
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