1.Monitors new time entries
Integrate Teamwork to detect new time entries and start the billed expense workflow for invoicing.
Create billed expense entries from employee time records
Automatically monitor new time entries across Teamwork and Zapier. Create and update billed expenses when time entries are logged, decimal hours extract successfully, and compensation rates resolveβso you can calculate costs, create expenses, and submit invoices without manual paperwork.
How this automation creates billed expense entries
When new time entries arrive, delayed billing can slow invoicing and create reconciliation work. This automation converts time formats, looks up compensation, calculates costs, finds projects, and creates billed expensesβso your team can invoice faster.
Teamworkor swap with your favorite app
2.Converts time to decimal hours
Integrate AI by Zapier and time parsing tools to convert HH:MM into decimal hours to compute billable effort.
AI by Zapieror swap with your favorite app
3.Finds hourly compensation rate
Integrate Zapier Tables and rate table workflows to search compensation by employee name to return an hourly rate.
Zapier Tablesor swap with your favorite app
4.Calculates total cost
Integrate Formatter by Zapier and transform calculations to multiply decimal hours by the hourly rate to output total cost.
Formatter by Zapieror swap with your favorite app
5.Finds the matching project
Integrate Teamwork and project lookup tools to search for the employee project and return a project ID or default.
6.Creates the billed expense
Integrate Teamwork and expense records to create a new expense on the project and map amount and date for invoicing.
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Accelerate client billing with automated time capture, invoice routing, and hours tracking
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Step 1
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Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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