1.Creates new time entry
Integrate QuickBooks Online and accounting data to extract employee, date, work order details, rate, and source entry fields to centralize time inputs.
Create billable time records for your billing team
Automatically monitor new time entry events across QuickBooks Online and Zapier Tables. Create billable time records and backup rows when billable time is captured, when new time entry ID appears, or when minutes convert to decimal hoursβso you can calculate hours, log invoicing inputs, and reduce manual invoicing prep.
How this automation protects your billing inputs
When new time entries land in accounting, delays can stall invoicing and create rework. This automation filters billable entries and computes decimal hours, then creates time tracking records and appends backup rowsβso your team can bill faster.
QuickBooks Onlineor swap with your favorite app
2.Filters billable and employees
Integrate Filter by Zapier and employee matching tools to continue only for billable entries from configured employees to reduce non-billable noise.
Filter by Zapieror swap with your favorite app
3.Parses work order and hours
Integrate Formatter by Zapier and pattern extraction to calculate total decimal hours by converting minutes and extracting identifiers from descriptions.
Formatter by Zapieror swap with your favorite app
4.Creates time tracking record
Integrate Zapier Tables and database tables to create records in your Time Tracking table for hours, owner, date, rate, notes, and source IDs.
Zapier Tablesor swap with your favorite app
5.Adds backup spreadsheet row
Integrate Google Sheets and spreadsheet backups to append an invoicing-ready row with work order, EST, hours, employee, notes, and entry ID.
Google Sheetsor swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Harvest, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add billable time entries to team report sheet
Your consultants' time entries for a key client are scattered, delaying billing and utilization visibility. Billing staff receive consolidated entries so they can run invoices the same day.
- Apps: Timely Time Tracking, Filter by Zapier, Google SheetsSwap with your favorite apps.
Add billable time entries to your project tracking sheet
Your time tracking entries land unrecorded, leaving billing and project reports incomplete. The sheet stays reconciled so billing staff and managers can prepare invoices and forecasts same day.
- Apps: Zapier Forms, Code by Zapier, Google SheetsSwap with your favorite apps.
Add consultant hours to master billing sheet per submission
Your time entry form responses go unrecorded, causing billing delays and utilization blind spots. It adds each submission to your master billing sheet for immediate invoicing and reporting same day.
- Apps: Paymo, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add specific project time entries to billing spreadsheet
Your project time entries are scattered, so billing staff miss billable hours and prepare invoices slowly. This logs filtered entries to a central billing sheet so invoices are ready same day.
- Apps: Cognito Forms, Filter by Zapier, AirtableSwap with your favorite apps.
Add started time entries to project time table
Your project time submissions often arrive without structured tracking, delaying accurate billing and resource reports. Get time entries recorded in your project table for same-day invoicing readiness.
- Apps: ManicTime Cloud, Formatter by Zapier, Microsoft ExcelSwap with your favorite apps.
Add time entries to billing sheet from time tags
Your time tracking tags often sit outside your billing workbook, causing missed hours and incomplete invoices. Billing staff receive invoice-ready hours the same day.
- Apps: Webhooks by Zapier, Trello, Formatter by Zapier, Zapier TablesSwap with your favorite apps.
Add tracked time expenses to project checklist for billing
Your time expenses arrive without project context, so billing and coordinators miss charge details. Adds expenses as checklist items on the project card so charges are visible for same-day review.
- Apps: Rocketlane, Toggl TrackSwap with your favorite apps.
Attach time project to projects on update automatically
Your projects lack linked time-tracking, so engineers can't start consistent tracking and billing delays follow. Linking a time project on update adds billable IDs so teams can log time same day.
- Apps: Sub-Zap by Zapier, Formatter by Zapier, Zapier Tables, monday.comSwap with your favorite apps.
Calculate and update billable hours on job cards
Your job cards miss timers or manual entries, leaving billable hours incomplete and delaying invoicing. This writes calculated hours back to the job card so invoices can be prepared same day.
- Apps: Clio, Formatter by ZapierSwap with your favorite apps.
Create 20 minute time entries from new documents
New matter documents often arrive without logged review time, leaving billing incomplete. The workflow creates a 20-minute time entry per upload, keeping invoices accurate within minutes.
- Apps: ClickUp, Code by Zapier, bexioSwap with your favorite apps.
Create accounting time entries from task time logs
Your task timers often sit unrecorded in project tools, causing billing gaps and manual rework. It posts timers to your accounting time ledger so invoices are ready before the next billing run.
- Apps: Clio, Filter by Zapier, Storage by ZapierSwap with your favorite apps.
Create activity and hours lists from matter logs
Your matter activity and time entries sit scattered, delaying accurate bills and slowing paralegal prep. A consolidated review list enables billing staff to approve hours ahead of the next billing run.
- View all
Explore all time & billing management automations
Accelerate client billing with automated time capture, invoice routing, and hours tracking
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.