1.Detect event ended
Integrate Google Calendar and calendar tools to detect event ended and trigger the automation for billable review.
Create billable time entries from ended calendar meetings
Automatically monitor ended calendar meetings across Google Calendar. Create and update billable time entries when event ends, qualifying meeting durations are detected, or transcripts are availableβso you can create time entries, assign projects, and capture notes without manual time entry.
How this automation creates billable time entries
When an event ended in Google Calendar goes unreviewed, billing gaps and follow up work pile up. This automation waits and filters meetings, then cleans titles, searches transcripts, extracts project hours, and creates time entriesβso your team can bill on time.
Google Calendaror swap with your favorite app
2.Wait after event end
Integrate Delay by Zapier and automation timing tools to wait 1 hour after the event end to avoid transient updates.
Delay by Zapieror swap with your favorite app
3.Filter qualifying meetings
Integrate Filter by Zapier and event rules to continue only for qualifying meetings based on duration and full day exclusions.
Filter by Zapieror swap with your favorite app
4.Clean meeting title
Integrate Formatter by Zapier and data cleanup tools to clean the event title for matching in transcript search.
Formatter by Zapieror swap with your favorite app
5.Search meeting transcript
Integrate Fireflies.ai and transcript indexing tools to search for the meeting by cleaned title, event date, and attendee reference.
Fireflies.aior swap with your favorite app
6.Extract project and hours
Integrate AI by Zapier and summarization tools to analyze the transcript, round hours, and produce a 3-bullet summary.
AI by Zapieror swap with your favorite app
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