1.Captures matching email content
Integrate Gmail, email parsing tools, and routing rules to capture the email subject and body and map it into the formatter input.
Add parsed carrier tracking numbers to tracking sheet
Automatically monitor carrier emails across Gmail and parse tracking numbers into Google Sheets. Extract and log tracking numbers, create rows, and send team notificationsβso you can reduce manual data entry and get faster shipment visibility without duplicate cleanup.
How this automation logs tracking numbers to your sheet
When matching carrier emails arrive, delays can break shipment visibility and slow follow-ups. This automation captures email content, converts and extracts tracking numbers, then creates Google Sheets rows and sends notification emailsβso your team can act quickly.
Gmailor swap with your favorite app
2.Converts HTML to plain text
Integrate Formatter by Zapier and text processing tools to convert the email body to plain text and split it into line items.
Formatter by Zapieror swap with your favorite app
3.Extracts tracking numbers
Integrate Formatter by Zapier and regex extraction to parse the line items and return a list of tracking numbers.
4.Creates tracking rows
Integrate Google Sheets and data mapping tools to create row(s) with timestamps, notes, and one row per tracking number.
Google Sheetsor swap with your favorite app
5.Sends internal notification
Integrate Gmail and email templates to send an internal message with tracking numbers and a quick link to the sheet.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Email Parser by Zapier, Formatter by Zapier, Order Desk, Email by ZapierSwap with your favorite apps.
Add carrier shipments to orders from email notifications
Your carrier emails include tracking numbers not added to orders, leaving fulfillment without shipment visibility. The flow attaches tracking to matching orders so coordinators can close shipments same day.
- Apps: Zapier Tables, Delay by Zapier, Formatter by Zapier, Paths by ZapierSwap with your favorite apps.
Add carrier tracking links to orders table rows
New order rows often lack carrier tracking links, delaying fulfillment and customer replies. Populate links automatically so fulfillment can message customers and reconcile shipments same day.
- Apps: Airtable, ShipEngineSwap with your favorite apps.
Add carrier tracking to shipment records for fulfillment
Your SIM shipment records lag when carriers update tracking separately. It updates the record with carrier status and delivery dates so fulfillment sees accurate info within minutes.
- Apps: Rose Rocket, Filter by Zapier, Zapier Tables, VizionSwap with your favorite apps.
Add container tracking references when orders change in TMS
Your updated transport orders often lack external tracking IDs, leaving dispatchers blind to container status and delaying routing decisions. Teams receive the link same day.
- Apps: WooCommerce, Filter by Zapier, Code by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add each processing order to centralized shipping tracker
Processing orders have messy addresses and product names that stall packing and cause label errors. Capture and format order and address details into one sheet so fulfillment can ship same day.
- Apps: Gmail, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add labeled shipment emails to tracking sheet
Your shipment emails get buried in shared inboxes, delaying status visibility for kiosk operations and distribution partners. Log labeled shipment messages to a central sheet so operations can reconcile deliveries the same day.
- Apps: Zapier Tables, Filter by Zapier, Sub-Zap by ZapierSwap with your favorite apps.
Add missing shipment IDs for ready orders to system
Orders marked Ready without a shipment ID force your fulfillment team into manual lookups and delay packing. The workflow adds shipment IDs so packing and carrier booking finish same day.
- Apps: Webhooks by Zapier, Filter by Zapier, Formatter by Zapier, Google SheetsSwap with your favorite apps.
Add shipment and completion rows to tracking sheet
Your shipping notices arrive as raw payloads, leaving shipment logs incomplete and forcing manual reconciliation. Automated entries create complete rows for reconciliation before the next billing run.
- Apps: Shippo, Google Sheets, Digest by ZapierSwap with your favorite apps.
Add shipment tracking and ship date to tracker row
Samples lack tracking info in your tracker, leaving fulfillment and marketing unable to confirm deliveries. Populated tracking and ship dates enable same-day confirmations.
- Apps: ShipStation, Google SheetsSwap with your favorite apps.
Add shipment tracking number to production orders sheet
Production orders lack tracking numbers, causing fulfillment delays and blocking coordinators from scheduling handoffs. This adds tracking to order rows so coordinators can complete handoffs same day.
- Apps: Shopify, Filter by Zapier, Formatter by Zapier, Zapier TablesSwap with your favorite apps.
Add shipment tracking records for each fulfilled order
Your fulfilled orders lack centralized shipment tracking, causing ops and billing to chase deliveries. Log every tracking number to a shared table so teams can verify shipments same day.
- View all
Explore all shipment tracking automations
Improve shipment visibility with automated status updates, exception alerts, and customer notifications
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.