1.Monitors new matching claim emails
Integrate Gmail and email inbox matchers to watch configured claim email subjects and senders, so you can pass the message body to parsing.
Create vehicle damage records from incoming claim emails
Automatically watch for configured claim email subjects or senders across Gmail and claims data tools. Create and update when parsing finds vehicle damage details and Airtable records evidence linksβso you can capture incidents, shorten evidence URLs, and flag missing fields without manual data entry.
How this automation accelerates claim intake
When matching claim emails arrive, delays can stall fleet and claims teams. This automation watches Gmail for claim messages and parses details, formats date and time, and creates Airtable incident records with evidence linksβso your team can respond faster.
Gmailor swap with your favorite app
2.Extracts vehicle damage details
Integrate AI by Zapier and parsing tools to parse the email text and attachments, so you can extract make and model and damaged parts.
AI by Zapieror swap with your favorite app
3.Formats incident date and time
Integrate Formatter by Zapier and data formatting tools to convert parsed date and time, so you can store consistent incident fields.
Formatter by Zapieror swap with your favorite app
4.Shortens evidence link URLs
Integrate URL Shortener by Zapier and link management tools to shorten the evidence URL produced by the parser, so you can keep evidence link fields clean.
URL Shortener by Zapieror swap with your favorite app
5.Creates vehicle damage records
Integrate Airtable and claims record tables to create a new claims row with vehicle matching, parsed fields, and the evidence link.
Airtableor swap with your favorite app
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