1.Detect new booking email
Integrate Email Parser by Zapier and inbox parsers to extract booking fields to structure appointment requests.
When booking emails arrive without structure, appointments slip and patients wait for confirmation. This automation catches booking messages and extracts fields, then creates contacts and appointment records, and sends intake outreachβso your team can confirm bookings faster.
Integrate Email Parser by Zapier and inbox parsers to extract booking fields to structure appointment requests.
Integrate Formatter by Zapier and text extraction tools to transform parsed fields to standardize names, phones, and requested date/time.
Integrate Zapier Tables and contact databases to search by email and create a new contact to match patients.
Integrate Zapier Tables and record management to create an appointment record with requested datetime, service, and notes to track bookings.
Integrate Kudosity and SMS messaging to send a templated text with intake link and appointment reference to collect intake details.
Integrate Help Scout and customer messaging to open a conversation that references the appointment record and prompts intake to confirm scheduling.
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.