1.Detect reschedule emails
Integrate Gmail to capture new email matching inbox, so you can detect reschedule notices from inbound messages.
Send waitlist notices when slots are rescheduled now
Automatically detect appointment rescheduled emails across Gmail and Google Sheets. Create waitlist notices when reschedule keywords appear or services match or contacts prefer emailβso you can parse details, send targeted emails, and log each notification without manual triage.
How this automation sends waitlist notices
When new email matching inbox arrives, delayed outreach can cause missed rescheduled slots and frustrated patients. This automation parses reschedule details and notifies the right waitlist contacts, then logs each sent noticeβso your team can keep communication on time.
Gmailor swap with your favorite app
2.Continue only on reschedule subjects
Integrate Filter by Zapier to evaluate the Gmail subject, so you can continue only when it contains the reschedule keyword.
Filter by Zapieror swap with your favorite app
3.Parse service and appointment time
Integrate Formatter by Zapier to extract service name and original appointment datetime, so you can format date and time fields.
Formatter by Zapieror swap with your favorite app
4.Lookup matching waitlist rows
Integrate Google Sheets to map parsed service name to the configured worksheet, so you can retrieve contact and preference fields.
Google Sheetsor swap with your favorite app
5.Send emails and log each notice
Integrate Looping by Zapier, Gmail, and Google Sheets to notify only Email contacts and add rows to the log worksheet for each message.
Looping by Zapieror swap with your favorite app
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