1.Catch incoming booking webhook
Integrate Webhooks by Zapier and booking APIs to catch incoming webhook details for confirmations.
Send viewing confirmations to registered students and guardians
Automatically catch incoming booking webhooks across Zapier Tables and Webhooks by Zapier. Send confirmation messages when appointment references arrive, matching records qualify, or contact emails are presentβso you can look up records, format viewing times, and post confirmations without manual outreach.
How this automation sends viewing confirmations
When an incoming booking webhook arrives, delayed confirmations can disrupt viewing plans. This automation finds the matching table record and fetches appointment details, formats the start time, and posts a confirmation payloadβso your team can reduce back-and-forth.
Webhooks by Zapieror swap with your favorite app
2.Find matching table record
Integrate Zapier Tables and record lookups to map the appointment reference and return the matching record.
Zapier Tablesor swap with your favorite app
3.Fetch appointment details from API
Integrate Webhooks by Zapier and booking APIs to fetch full appointment details using the appointment reference.
4.Format appointment start time
Integrate Formatter by Zapier and data formatting tools to convert API start time into a readable local string.
Formatter by Zapieror swap with your favorite app
5.Send confirmation payload
Integrate Webhooks by Zapier and messaging webhooks to send the confirmation payload to email or messaging endpoints.
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Step 1
Connect your tools
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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