1.Monitors updated enrollment records
Integrate Airtable and database tables to pass the changed enrollment row into the flow for check-in delivery.
Send required check-in email to student and parents
Automatically monitor enrollment row updates across Airtable for required advisor check-ins. Create and update when invite flags validate or student emails missingβso you can send check-in emails, CC parents, and track sent status without manual follow-up.
How this automation sends check-in emails and tracks follow-ups
When enrollment rows update without confirmed check-in status, delays can affect communication timing. This automation validates invite conditions, sends advisor emails to students and parents, and updates sent status in Airtableβso your team can close the loop quickly.
Airtableor swap with your favorite app
2.Filters qualifying invite records
Integrate Filter by Zapier and conditional logic to continue only for rows with a configured invite flag and student email.
Filter by Zapieror swap with your favorite app
3.Pauses before sending check-ins
Integrate Delay by Zapier and timing controls to wait 1 minute so concurrent edits settle before sending.
Delay by Zapieror swap with your favorite app
4.Finds advisor record details
Integrate Airtable and lookup tables to find the advisor row and map advisor fields for the message.
5.Sends check-in email to contacts
Integrate Gmail and email templates to send to the student and CC parents with the advisor calendar link.
Gmailor swap with your favorite app
6.Updates enrollment sent tracking
Integrate Airtable and status fields to set sent status and clear the invite flag after the email sends.
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