1.Detect updated enrollment record
Integrate Airtable and a worksheet update to detect qualifying enrollment changes for delivery and follow-up.
Send asynchronous session email to student and parents
Automatically monitor enrollment updates across Airtable and Gmail. Create and update when enrollment row updates, qualifying flags turn on, or recipient email appearsβso you can send session emails, include walkthrough links, and mark records sent without manual follow-up.
How this automation sends async session details
When qualifying enrollment rows change but emails do not send on time, families miss important session access and materials. This automation filters records, batches with a delay, retrieves session links, sends Gmail messages, and updates Airtable statusβso your team can deliver details reliably.
Airtableor swap with your favorite app
2.Continue only qualifying records
Integrate Filter by Zapier and record fields to check the delivery flag and confirm a recipient email exists.
Filter by Zapieror swap with your favorite app
3.Batch updates with a 1 minute wait
Integrate Delay by Zapier and scheduling tools to pause for 1 minute to let rapid edits settle.
Delay by Zapieror swap with your favorite app
4.Find session links and map placeholders
Integrate Airtable and session link tables to retrieve the session link and walkthrough video link placeholders.
5.Send student and guardian email
Integrate Gmail and email templates to send to the student and CC up to two guardians with links.
Gmailor swap with your favorite app
6.Mark enrollment as sent
Integrate Airtable and record updates to set the configured status to sent and write a sent timestamp.
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