1.Monitor form submission created
Integrate Zapier Forms to capture the new submission metadata and map upload fields to candidate or enrollment identifiers.
Update candidate training record and flag files for review
Automatically monitor training assignment form submissions across Zapier Forms, Zapier Tables, Airtable, Webhooks by Zapier, and Sub-Zap by Zapier. Create and update when file uploads arrive, enrollment IDs match, or submission metadata updates — so you can update training status, prepare review files, and reduce manual file preparation.
How this automation accelerates your review-ready files
When new assignment form submissions arrive without clear mapping, delays can stall instructor review. This automation maps uploads to records, finds the right training rows, and posts updates while triggering file-folder prep—so your team can review on time.
Zapier Formsor swap with your favorite app
2.Find matching enrollment record
Integrate Zapier Tables to look up the candidate or enrollment record and return the record ID and key enrollment fields.
Zapier Tablesor swap with your favorite app
3.Find related training homework row
Integrate Airtable to search for the training or homework row using the enrollment record reference results.
Airtableor swap with your favorite app
4.Post updated status payload
Integrate Webhooks by Zapier to send a POST update with the Airtable record ID, updated status, and feedback placeholder.
Webhooks by Zapieror swap with your favorite app
5.Call file prep sub-zap
Integrate Sub-Zap by Zapier to trigger the sub-workflow that prepares the candidate file folder for instructor review.
Sub-Zap by Zapieror swap with your favorite app
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Explore all assignment management automations
Accelerate work distribution with automated task routing, owner updates, and assignment alerts
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism — I think we would have died or fallen back into oblivion.
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Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
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Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
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