1.Monitors new product changes
Integrate Shopify, product data tools, and back-office systems to capture product payload and to centralize incoming product details.
Shopifyor swap with your favorite appCreate back-office product and price records from storefront
Automatically monitor new or updated products across Shopify and categorize them in your back-office tools. Create and update product records and prices when products change, so you can prevent catalog drift, speed up merchandising, and avoid manual entry.
How this automation keeps your back-office catalog current
When new or updated products hit your storefront, gaps in your back-office catalog can delay pricing and merchandising. This automation detects products, extracts codes, normalizes categories, looks up IDs, and creates product and price records automaticallyβso your team can keep catalogs accurate.
2.Extracts numeric product code
Integrate Formatter by Zapier and data cleanup tools to extract numeric product code for matching product records.
Formatter by Zapieror swap with your favorite app
3.Normalizes category value
Integrate Formatter by Zapier and lookup formatting tools to normalize category value for consistent back-office category matching.
4.Finds category ID in back office
Integrate Webhooks by Zapier and API lookup tools to get the category ID from your back-office categories endpoint.
Webhooks by Zapieror swap with your favorite app
5.Creates products and posts prices
Integrate Webhooks by Zapier and API posting tools to create or update products and post batch variant prices.
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: MySQLSwap with your favorite apps.
Activate pending product variants to active status in catalog
Your variant records stay in draft status, causing inconsistent catalog availability and delayed packing for fashion boxes. This keeps availability accurate and enables same-day order prep.
- Apps: Schedule by Zapier, QuickBooks Online, Looping by Zapier, Zapier TablesSwap with your favorite apps.
Add daily inventory items to your sales catalog
Your product catalog falls out of sync with accounting inventory, causing quotes to miss current SKUs. It keeps product records current so you deliver accurate proposals and pricing before outreach.
- Apps: Schedule by Zapier, Webhooks by Zapier, Formatter by Zapier, Shopify, AI by Zapier, Zapier TablesSwap with your favorite apps.
Add new product records to your metadata table daily
Your new book listings aren't saved to the metadata table, causing listing delays and shipping prep gaps. Create daily metadata records so catalog lead can ready listings and fulfillment same day.
- Apps: Typeform, Formatter by Zapier, Google Sheets, GmailSwap with your favorite apps.
Add or update product listings from form submissions
Your intake form sends product entries with inconsistent codes, causing duplicates. It validates codes, formats price fields, and creates or updates rows so listings are ready same day.
- Apps: Zapier Chrome extension, Notion, ChatGPT (OpenAI)Swap with your favorite apps.
Add suggested product tags to your product records
Your map products lack consistent geographic and style tags, making listings hard to find and slowing catalog updates. This provides tag suggestions so catalog managers can publish same day.
- Apps: Airtable, Looping by ZapierSwap with your favorite apps.
Apply updated book descriptions to product records in catalog
Your book description edits don't propagate to product records, leaving catalog copy inconsistent. This updates product records so catalog managers have accurate listings same day.
- Apps: Shopify, Filter by Zapier, Code by Zapier, Looping by Zapier, NotionSwap with your favorite apps.
Archive removed products and variants in catalogue database
Your storefront items marked draft can remain in your product tracker, causing listing and fulfillment errors. Archive those catalogue entries so inventory and orders reflect reality same day.
- Apps: BigCommerceSwap with your favorite apps.
Assign new products to storefront channel on creation
Your new product listings may not be assigned to the storefront channel, causing mispublished SKUs and missed sales opportunities. Assign listings automatically so product pages go live within minutes.
- Apps: Sub-Zap by Zapier, Code by ZapierSwap with your favorite apps.
Assign product categories from incoming SKU lists to catalog
SKU lists lack category tags, causing inconsistent catalog grouping and slower campaign setup. It returns deduplicated categories merged into your master list so campaigns are ready before launch.
- Apps: Zapier Tables, Filter by Zapier, Formatter by ZapierSwap with your favorite apps.
Clear null product fields to keep catalog clean
Your product catalog rows with null fields cause storefront errors and inventory mismatches during publish. It keeps listings accurate so your team can publish fixes the same day.
- Apps: Webhooks by Zapier, MySQL, Looping by Zapier, Salesforce, Sub-Zap by ZapierSwap with your favorite apps.
Create and log product variant records in your catalog
Your variant webhooks sometimes lack catalog records, causing missing marketplace listings and delayed fulfillment. Create and sync product records so listings go live the same day.
- Apps: Cin7 Core Inventory, Zapier TablesSwap with your favorite apps.
Create and update catalog records from new parts
New parts arrive with no centralized catalog, causing pricing and fulfillment errors. Normalize and add part details to your product table so teams ship correctly same day.
- View all
Explore all product catalog management automations
Simplify product catalog updates with automated listing changes, inventory routing, and pricing refreshes
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.