1.Catches invigilation submission
Integrate Webhooks by Zapier to receive the invigilation payload and map metadata into the workflow.
Create and send invigilation report PDF to tutor
Automatically catch invigilation submissions across Webhooks by Zapier, Formatter by Zapier, PDF.co, Google Drive, and Zapier Tables. Create and update when invigilation submission arrives or tutor details change or evidence is addedβso you can fill PDFs, upload shared reports, and track QA status without manual reporting.
How this automation protects QA-ready reporting
When invigilation submissions arrive without consistent PDF formatting, delays can block QA review and program coordination. This automation formats fields, fills a PDF report and uploads it to shared storage, and updates a QMS tracker recordβso your team can keep reports audit-ready.
Webhooks by Zapieror swap with your favorite app
2.Formats dates and action text
Integrate Formatter by Zapier and data transformation tools to normalize target dates and clean action text.
Formatter by Zapieror swap with your favorite app
3.Fills the invigilation PDF template
Integrate PDF.co and PDF template mapping tools to populate PDF fields and return a generated PDF URL.
PDF.coor swap with your favorite app
4.Uploads the generated PDF file
Integrate Google Drive and shared storage tools to upload the PDF URL to your configured reports folder.
Google Driveor swap with your favorite app
5.Finds or updates QMS tracker record
Integrate Zapier Tables and QMS tracker tools to create or update records with the PDF share link and status.
Zapier Tablesor swap with your favorite app
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Step 1
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Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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