1.Detect new scan folder file
Integrate Microsoft SharePoint and document archival tools to detect scan folder file arrivals for archiving-ready intake.
Move scanned delivery documents into dated BOL archive
Automatically detect new file in your Microsoft SharePoint scan folder across document archival apps. Create a timestamped PDF filename and store each qualifying scan in a central BOL archive when scan file uploaded, scan folder receives document, or duplicate checks triggerβso you can name files consistently, skip duplicates, and upload to the right archive without manual filing.
How this automation preserves your BOL archive
When new files land in the configured SharePoint scan folder, delays can break retrieval and slow operations. This automation formats timestamped filenames, filters qualifying scans, and uploads documents to your dated BOL archiveβso your team can find delivery records fast.
Microsoft SharePointor swap with your favorite app
2.Formats timestamped filename
Integrate Formatter by Zapier and scheduling tools to format the current time into a stable filename token for upload naming.
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3.Skips non qualifying scans
Integrate Filter by Zapier and workflow rules to continue only for non-empty, non-duplicate qualifying scans using file metadata.
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4.Uploads to dated BOL archive
Integrate Microsoft SharePoint and file storage systems to upload the scanned PDF to the configured archive folder with overwrite set to No.
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