1.Starts sub-zap on PDF upload
Integrate Sub-Zap by Zapier and input mapping tools to capture filename and source folder to trigger the archive check.
Move previous client PDF into archive folder on upload
Automatically handle client PDF uploads across Google Drive. Automatically find duplicates in shared folders and move older PDFs to an archive folder, so you can archive versions, reduce search time, and confirm status without manual folder checks.
How this automation archives old client files
When a new client PDF lands in a shared folder, older versions can get lost and teams waste time searching. This automation searches Google Drive for matching PDFs, moves the older copy to an archive folder, and returns an archival status so your team can maintain clean records.
Sub-Zap by Zapieror swap with your favorite app
2.Finds matching PDF in folder
Integrate Google Drive and file search tools to search the shared folder by title and return a found file result.
Google Driveor swap with your favorite app
3.Continues only when a match exists
Integrate Filter by Zapier to branch execution based on the found flag and avoid archiving false matches.
Filter by Zapieror swap with your favorite app
4.Moves the old PDF to archive
Integrate Google Drive and storage management tools to move the matched PDF into the configured archive folder.
5.Returns archival result to caller
Integrate Sub-Zap by Zapier to return a small payload indicating whether a file was archived or no prior file was found.
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