1.Monitors updated record in view
Integrate Airtable to detect updated content brief records and to centralize archive-ready inputs for folder mapping.
Create archive folder for updated content brief records
Automatically monitor updated content brief records across Airtable and route them for archival storage. Find or create the matching archive folder in Mediagraph, then update the brief so your team advances work without manual filing, chasing links, or rechecking status.
How this automation organizes archived content briefs
When content brief records update without an archive folder link, records get misplaced and stages stall. This automation captures record identifiers, filters folder-needed updates, finds or creates the year folder, and updates the Airtable briefβso your team can retrieve briefs fast.
Airtableor swap with your favorite app
2.Captures identifier and year
Integrate Airtable and data mapping to compute the job or project code and year for folder lookup.
3.Checks when archive is needed
Integrate Filter by Zapier to continue only when the configured status requires folders and the archive flag is not set.
Filter by Zapieror swap with your favorite app
4.Finds matching storage folder
Integrate Mediagraph to search by constructed folder path using the mapped identifier and to return the folder reference.
Mediagraphor swap with your favorite app
5.Creates missing archive folder
Integrate Mediagraph and storage organization to create a year-based archive folder under the configured parent folder.
6.Updates brief with folder and stage
Integrate Airtable and record updates to write the folder ID or link, advance the status, and clear the external update flag.
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