1.Catch incoming proof response
Integrate Webhooks by Zapier to receive proof response data and normalize the approval status and inputs.
Update proof status and notify print production team
Automatically catch incoming proof response across Webhooks by Zapier, Code by Zapier, Airtable, Filter by Zapier, and Gmail. Create and update when proof status arrives, job reference matches, or attachments uploadβso you can update job records, append change notes, and notify the team without manual chasing status updates.
How this automation updates proof status fast
When an incoming proof response arrives, delays can slow revisions and stall approvals. This automation normalizes status, updates Airtable records and change logs, routes by decision, and sends Gmail notificationsβso your team can move faster with clear proof outcomes.
Webhooks by Zapieror swap with your favorite app
2.Normalizes proof inputs
Integrate Code by Zapier, mapping tools, and payload builders to normalize status, notes, and attachment URLs.
Code by Zapieror swap with your favorite app
3.Finds the matching job record
Integrate Airtable and record lookup tools to match the incoming job reference and retrieve the existing change-log.
Airtableor swap with your favorite app
4.Updates approval and change-log fields
Integrate Airtable and record update tools to set the approval flag, append change notes, and save attachments.
5.Routes by normalized status
Integrate Filter by Zapier and routing rules to continue on approved or declined paths based on normalized status.
Filter by Zapieror swap with your favorite app
6.Sends approval or revision request
Integrate Gmail and email templating tools to send approval or revision requests to the assigned artist and CC the representative.
Gmailor swap with your favorite app
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Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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