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Zapier makes it easy to integrate Microsoft Outlook with Workflowy - no code necessary. See how you can get setup in minutes.
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Microsoft Outlook
Microsoft Outlook
1. Choose trigger event
Workflowy
Workflowy
2. Choose action
1. Select the event
Setup
Test
Microsoft Outlook
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Calendar Event Start" from Microsoft Outlook.
Add your action
An action happens after the trigger—such as "Create Bullet" in Workflowy.
You’re connected!
Zapier seamlessly connects Microsoft Outlook and Workflowy, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Distribution list
Required
User email
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
Subject
Required
Start Date & Time
Required
End Date & Time
Required
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
To Email(s)
Required
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Required
Body Format
Required
Body
Required
Attachment
Action for Files Larger Than 150MB
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Folder Name
Required
Parent Folder
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Flag Action
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Mark as
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Categories to Remove
Required
Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Send From (Shared Mailbox)
Draft Email ID
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Shared Mailbox
Email ID
Required
Importance
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Contact Folder
Contact
Required
First Name
Last Name
EmailAddresses
BusinessPhones
HomePhones
MobilePhone
JobTitle
CompanyName
Department
Business Website URL
PersonalNotes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Calendar
SearchTerm
Required
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Search_info
Search Value
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Group email address or ID
Required
Search Term
Start Date & Time
End Date & Time
Action
This is an event a Zap performs.
Search
Find existing data in your app
Calendar
Start Date & Time
Required
End Date & Time
Required
Select Fields
Action
This is an event a Zap performs.
Search
Find existing data in your app
Save location URL
Title
Required
Note
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
For AI agents & developers
Use Microsoft Outlook and Workflowy with AI agents and code
Beyond Zap workflows. Call Microsoft Outlook and Workflowy actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Microsoft Outlook and Workflowy actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Add Attendees to Calendar Event
Create Bullet
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers have created over 25 million Zaps on the platform
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Practical ways you can use Microsoft Outlook and Workflowy
Log flagged emails as tasks in Workflowy
When an important email is flagged in Microsoft Outlook, Zapier will automatically create a new bullet in Workflowy with the email details. This helps engineers track critical communications and turn them into actionable tasks, leading to better prioritization of work.
When a new bullet is added in Workflowy, Zapier will automatically create a new event in Microsoft Outlook. This aids marketers in instantly turning brainstorming ideas into scheduled events, ensuring no great campaign ideas slip through the cracks.
Whenever a new calendar event is created in Microsoft Outlook, Zapier will automatically create a corresponding bullet in Workflowy. This keeps project managers aligned by ensuring meetings and deadlines are seamlessly added as tasks to Workflowy, improving accountability and organization.
Learn how to automate Microsoft Outlook on the Zapier blog
Make work flow with AI
Level up your Microsoft Outlook to Workflowy integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Microsoft Outlook + Workflowy integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Microsoft Outlook and Workflowy
How can I integrate Microsoft Outlook with Workflowy?
You can integrate Microsoft Outlook with Workflowy using automation platforms like Zapier. By setting up a 'Zap', you can create triggers and actions such as automatically adding new Outlook calendar events to a Workflowy list.
Can I automatically create Workflowy tasks from Outlook emails?
Yes, by setting a trigger for new emails received in Outlook, you can configure an action in Workflowy to create corresponding tasks. This ensures that important emails are tracked as actionable tasks.
What triggers are available for this integration?
You can use various triggers such as 'New Email', 'New Calendar Event', or 'Updated Contact' in Outlook to initiate actions in Workflowy. This allows seamless automation between your email and task management.
Are there specific actions I can set in Workflowy from an Outlook trigger?
Yes, you can set actions like creating a new list item, updating an existing node, or marking a task as completed in Workflowy based on different triggers from Outlook.
Is it possible to update my Workflowy lists based on calendar changes in Outlook?
Certainly! By using the 'Calendar Event Updated' trigger from Outlook, changes can reflect instantly by updating relevant tasks or nodes within your Workflowy lists.
Do I need specific permissions to integrate these applications?
Yes, you will need to grant access permissions to both Microsoft Outlook and Workflowy through the automation platform to enable data exchange for triggers and actions.
Can I sync both applications bidirectionally using Zapier?
'At present, the typical integration flow follows unidirectional syncing which requires separate setups for each direction if bidirectional syncing is needed.' Use multiple sequential zaps if necessary.
About Microsoft Outlook
Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.
