MaintainX + Microsoft Outlook
Create new MaintainX work orders from new Microsoft Outlook emails
Boost your productivity and efficiency by transforming new Microsoft Outlook emails into MaintainX work orders instantly. This automation aids you in streamlining your daily tasks, shortening response times, and decreasing the potential for data entry mistakes, resulting in a more efficient and seamless workspace.
Boost your productivity and efficiency by transforming new Microsoft Outlook emails into MaintainX work orders instantly. This automation aids you in streamlining your daily tasks, shortening response times, and decreasing the potential for data entry mistakes, resulting in a more efficient and seamless workspace.
- When this happens...
New EmailTriggers when a new e-mail is received in your inbox.
TriggerPollingZapier checks for new data every 15 min on the Free plan - automatically do this!
Create Work OrderCreates a new Work Order.
ActionWriteCreate a new record or update an existing record in your app.
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Calendar
Time BeforeRequired
Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planShared Inbox
Parent Folder
Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planParent Folder
Child Folder
Search termsRequired
Note
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planShared Inbox
Parent Folder
Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planEvent
Merge with existing attendees?
Attendees
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Distribution listRequired
User emailRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
SubjectRequired
Start Date & TimeRequired
End Date & TimeRequired
Location Name
Sensitivity
Attendees
Is this an All Day Event?
Description
Show me as Free or Busy
Is this an Online Meeting?
Enable Reminder
Categories
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.To Email(s)Required
CC Email(s)
BCC Email(s)
Reply-To Email
SubjectRequired
Body FormatRequired
BodyRequired
Attachment
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Folder NameRequired
Parent Folder
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Shared Mailbox
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Flag ActionRequired
Shared Mailbox
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Mark asRequired
Shared Mailbox
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Categories to RemoveRequired
Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Draft Email IDRequired
Send From
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
ImportanceRequired
Shared Mailbox
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
ContactRequired
First Name
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Calendar
Search TermRequired
Start Date & Time
End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch Info
Search ValueRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appGroup email address or IDRequired
Search Term
Start Date & Time
End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your appContact Folder
First NameRequired
Last Name
Email
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found
New Work Order
Triggers when a new work order is created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.work orderRequired
Choose Existing Categories To AddRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.work orderRequired
ContentRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.TitleRequired
Description
Priority
location
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.
Cancelled Calendar Event
Triggers when an event is cancelled.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.Shared Inbox
Parent Folder
Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planNew Flagged Email
Triggers when a new email is flagged.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free planEmail IDRequired
CategoriesRequired
Mark as Read
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Shared Mailbox
Destination FolderRequired
Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
First NameRequired
Last Name
Email Addresses
Business Phones
Home Phones
Mobile Phone
Job Title
Company Name
Department
Business Website URL
File As
Personal Notes
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
Street
City
State
Postal Code
Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
To Email(s)
CC Email(s)
BCC Email(s)
Reply-To Email
Subject
Body
Attachment
Action for Files Larger Than 150MB
Reply to All
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact to DeleteRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.EventRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
To RecipientsRequired
Comment
Send From
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Destination FolderRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Email IDRequired
Comment
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.From Email
To Email(s)Required
CC Email(s)
BCC Email(s)
Reply-To Email
SubjectRequired
Body FormatRequired
BodyRequired
Attachments
Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Event
Subject
Start Date & Time
End Date & Time
All Day Event?
Is Online Meeting?
Hide attendees list?
Description
Show me as Free or Busy
The importance of the event
Merge with existing attendees?
Attendees
Categories
Location
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Stop on errorRequired
HTTP MethodRequired
URLRequired
Query string parameters
Additional request headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact Folder
First Name
Last Name
Email
ActionThis is an event a Zap performs.SearchFind existing data in your appFolder Info
FolderRequired
Search Terms
From Address
Start Date
End Date
ActionThis is an event a Zap performs.SearchFind existing data in your appCalendar
Start Date & TimeRequired
End Date & TimeRequired
Select Fields
ActionThis is an event a Zap performs.SearchFind existing data in your appOne of Categories
Show costs on Work Order event
Show Time entries on Work Order event
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.One of Statuses
Show costs on Work Order event
Show Time entries on Work Order event
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.ConversationRequired
ContentRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.TitleRequired
Description
Priority
due date
start date
users
teams
procedure template
location
asset
categories
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Entity TypeRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app
About MaintainX
Related categories
About Microsoft Outlook
Similar apps
Related Zap Templates
- Create MaintainX work requests from new Microsoft Outlook emails
- Create MaintainX work requests from new Microsoft Outlook calendar events
- Create events in Microsoft Outlook for new work orders in MaintainX
- Send emails in Microsoft Outlook for new work orders in MaintainX
- Send an email in Microsoft Outlook when new categories on work orders are created in MaintainX
- Create events in Microsoft Outlook when work order status updates in MaintainX
- Create work requests in MaintainX for new emails matching search in Microsoft Outlook
- Create new MaintainX work orders from Microsoft Outlook calendar events
- Send emails in Microsoft Outlook when work order statuses change in MaintainX
- Update Microsoft Outlook events for new work orders in MaintainX
- Create new MaintainX work requests from new Microsoft Outlook messages in a specific folder
- Create MaintainX work orders from new Microsoft Outlook messages in a folder
- Create work orders in MaintainX for new matching emails in Microsoft Outlook
- Create work orders in MaintainX from new flagged emails in Microsoft Outlook
Related Zap Templates
- Create MaintainX work requests from new Microsoft Outlook emails
- Send emails in Microsoft Outlook for new work orders in MaintainX
- Create work requests in MaintainX for new emails matching search in Microsoft Outlook
- Update Microsoft Outlook events for new work orders in MaintainX
- Create work orders in MaintainX for new matching emails in Microsoft Outlook
- Create MaintainX work requests from new Microsoft Outlook calendar events
- Send an email in Microsoft Outlook when new categories on work orders are created in MaintainX
- Create new MaintainX work orders from Microsoft Outlook calendar events
- Create new MaintainX work requests from new Microsoft Outlook messages in a specific folder
- Create work orders in MaintainX from new flagged emails in Microsoft Outlook