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Calendly
Calendly
1. Choose trigger event
ServiceTitan
ServiceTitan
2. Choose action
1. Select the event
Setup
Test
Calendly
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.
Add your action
An action happens after the trigger—such as "Apply Tag to Customer" in ServiceTitan.
You’re connected!
Zapier seamlessly connects Calendly and ServiceTitan, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Project Id to attach job
Required
ID of job to attach to project
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
ID of job for new appointment
Required
Start date/time
Required
End date/time
Required
Arrival window start date/time
Arrival window end date/time
Technicians Ids
Special instructions
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Booking Provider
Required
Source
Required
Name
Required
Street
Unit
City
State
Zip
Country
Type
Value
Memo
Type
Value
Memo
Customer Type
Start
Summary
Required
Campaign
Business Unit
Job Type
Priority
Is First Time Client
Required
Send Confirmation Email
External Id
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Customer
Required
Type
Required
Value
Required
Memo
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Employee Name
Required
Mobile Phone
Office phone
Email
Required
Login (Username)
Account creation method
Required
Business Unit Id
User role Id
Required
List of company positions
Required
Azure Active Directory User Id
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Location Id
Required
Name
Installed On
Serial Number
Memo
Manufacturer
Model
Cost
Manufacturer Warranty Start
Manufacturer Warranty End
Service Provider Warranty Start
Service Provider Warranty End
Custom field Id
Value
Custom field Id
Value
Custom field Id
Value
Alias
File Name
Type
Alias
File Name
Type
Alias
File Name
Type
Tag Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Customer Id
Required
Location Id
Required
Business Unit
Required
Project
Estimate
Job Type
Required
Priority
Required
Campaign
Required
Start
Required
End
Required
Arrival Window Start
Arrival Window End
Technician Ids
Summary
Custom field Id
Value
Custom field Id
Value
Custom field Id
Value
Tag Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Note
Required
Pin To Top
Job or Project Notes
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Booking
Required
Landing Page Url
Required
Referrer Url
Required
Google Click Identifier
Facebook Click Identifier
Microsoft Click ID
UTM source
UTM medium
UTM campaign
UTM ad group
UTM term
UTM content
Google Analytics id
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Lead
Required
Landing Page Url
Required
Referrer Url
Required
Google Click Identifier
Facebook Click Identifier
Microsoft Click ID
UTM source
UTM medium
UTM campaign
UTM ad group
UTM term
UTM content
Google Analytics id
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Name
Required
Email
Phone Number
Street
Unit
City
State
Zip
Country
Summary
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Name
Required
Customer
Required
Street
Unit
City
State
Zip
Country
Latitude
Longitude
Type
Value
Memo
Type
Value
Memo
Custom field Id
Value
Custom field Id
Value
Custom field Id
Value
Tag Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Technician
Required
Start
Required
Duration
Required
Name
Required
Timesheet Code
Required
Summary
Clear Dispatch Board
Clear Technician View
Remove Technician From Capacity Planning
Days of Week
Repeat
Repeat Frequency
Repeat Interval
End Type
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Location
Required
Estimate
Job
Name
Summary
Status Id
Sub Status Id
Start Date
Target Completion Date
Actual Completion Date
Custom field Id
Value
Custom field Id
Value
Custom field Id
Value
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Task id
Required
Is Closed
Required
Name
Required
Assigned To
Required
Due Date Time
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Technician Name
Required
Technician's phone number
Email
Login (Username)
Account creation method
Required
Business Unit Id
User role Id
Required
List of company positions
Required
Azure Active Directory User Id
License type
Required
Team name
Daily revenue goal
Burden rate (hourly)
Biography
Memo
Upcoming appointment visibility
Appointment history visibility
Street
Unit
City
State
Zip
Country
Latitude
Longitude
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Lead
Required
Dismiss Call Reason
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Appointment to remove hold.
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Id of the appointment to assign to.
Required
Technicians Ids
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Employee Id
Required
Employee Name
Mobile Phone
Office phone
Email
Login (Username)
Business Unit Id
User role Id
List of company positions
Azure Active Directory User Id
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Estimate ID
Required
Sku
Sku Name
Parent Item Id
Description
Required
Is Add On
Quantity
Unit Price
Skip Updating Membership Prices
Item Group Name
Item Group Root
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
ID
Required
Number
Type
Invoiced On
Sub total
Tax
Summary
Royalty Status
Review Status
Royalty Date
Royalty Sent on
Royalty Memo
Export
Assigned To
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Job Id
Required
Customer Id
Location Id
Business Unit
Project
Estimate
Job Type
Priority
Campaign
Summary
Should Update Invoice Items
Custom field Id
Value
Custom field Id
Value
Custom field Id
Value
Tag Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Location
Customer
Name
Active
Tax Zone Id
Street
Unit
City
State
Zip
Country
Latitude
Longitude
Custom field Id
Value
Custom field Id
Value
Custom field Id
Value
Tag Types
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Purchase order Id
Required
Id of the vendor for this PO
Required
Id of the purchase order type for this PO
Required
Id of the business unit for this PO
Required
Id of the inventory location for this PO
Id of the job for this PO
Id of the technician for this PO
Id of the project for this PO
Street
Unit
City
State
Zip
Country
Vendor invoice number
Vendor invoice number
Required
Summary/memo for this PO
PO date
Required
PO required on date
Required
Tax
Required
Shipping cost
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Technician Id
Required
Action name
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Appointments Ids (maximum 50)
ID of job for new appointment
Created before
Created on or after
Modified before
Modified on or after
Action
This is an event a Zap performs.
Search
Find existing data in your app
Booking provider Ids (maximum 50)
Name of the booking provider tag
Created before
Created on or after
Modified before
Modified on or after
Action
This is an event a Zap performs.
Search
Find existing data in your app
Campaign Id
Action
This is an event a Zap performs.
Search
Find existing data in your app
Customer Id
Action
This is an event a Zap performs.
Search
Find existing data in your app
Discount and Fees Ids (maximum 50)
Services created before
Services created on or after
Services modified before
Services modified on or after
Service active
External data application guid
External data key
External data values
Action
This is an event a Zap performs.
Search
Find existing data in your app
Equipment Ids (maximum 50)
Services created before
Services created on or after
Services modified before
Services modified on or after
Service active
External data application guid
External data key
External data values
Action
This is an event a Zap performs.
Search
Find existing data in your app
Installed Equipments Ids
Location Ids
Action
This is an event a Zap performs.
Search
Find existing data in your app
Type
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Lead
Action
This is an event a Zap performs.
Search
Find existing data in your app
Materials Ids (maximum 50)
Services created before
Services created on or after
Services modified before
Services modified on or after
Service active
External data application guid
External data key
External data values
Action
This is an event a Zap performs.
Search
Find existing data in your app
Purchase order Ids (maximum 50)
Purchase order status
Purchase order number
Id of the job for this PO
Id of the technician for this PO
Id of the project for this PO
Created on or after
Created before
Modified on or after
Modified before
Date on or after
Date before
Sent on or after
Sent before
Action
This is an event a Zap performs.
Search
Find existing data in your app
Active
Created before
Created on or after
Modified before
Modified on or after
Action
This is an event a Zap performs.
Search
Find existing data in your app
Vendor Ids
Active
External data application Guid
External data key
External data values
Created before
Created on or after
Modified before
Modified on or after
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Calendly and ServiceTitan with AI agents and code
Beyond Zap workflows. Call Calendly and ServiceTitan actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Calendly and ServiceTitan actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Cancel an Event
Apply Tag to Customer
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023
93%
Customers who say using Zapier has made them better at their job
25m
Customers have created over 25 million Zaps on the platform
6 mins
The average user takes less than 6 minutes to set up a Zap
Practical ways you can use Calendly and ServiceTitan
Sync scheduled events with ServiceTitan jobs.
When an invitee schedules an event in Calendly, Zapier automatically creates a corresponding job in ServiceTitan. This ensures business owners can streamline scheduling and operational planning without manual data entry, improving accuracy and saving time.
When a new booking is created in ServiceTitan, Zapier automatically sends a notification to a team communication platform or email, enabling the marketing team to prepare timely campaigns or follow-ups to drive conversions.
When an invitee is marked as a no-show in Calendly, Zapier automatically updates the status in ServiceTitan or creates a follow-up note or task. This workflow helps sales teams manage follow-ups effectively and improve customer engagement by addressing no-shows quickly.
Learn how to automate ServiceTitan on the Zapier blog
Make work flow with AI
Level up your Calendly to ServiceTitan integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Calendly + ServiceTitan integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and ServiceTitan
How do I set up a Calendly trigger when an event is scheduled?
To set up a Calendly trigger for when an event is scheduled, you'll need to connect your Calendly account through our integration platform. Once connected, choose the 'Event Scheduled' trigger in Calendly. This will allow you to automatically take actions, like creating or updating a customer record in ServiceTitan each time a new event is scheduled.
Can I update my ServiceTitan appointments whenever an invitee reschedules on Calendly?
Yes, you can automatically update appointments in ServiceTitan whenever an invitee reschedules an event on Calendly. By selecting the 'Invitee Rescheduled' trigger from Calendly, you can map it to the 'Update Appointment' action in ServiceTitan to ensure your schedule stays current.
What happens if I cancel a Calendly event? Will it reflect in ServiceTitan?
When you cancel an event in Calendly, you can set up a trigger named 'Event Canceled.' This ensures that once integrated with ServiceTitan, any cancellations made on Calendly are automatically registered, prompting a cancellation or notification action within ServiceTitan.
Is it possible to create new client records in ServiceTitan from new contacts in Calendly?
Absolutely! Whenever a new contact schedules or interacts via Calendly, select the 'New Invitee Created' trigger. You can then set this up with the 'Create Customer' action in ServiceTitan to maintain accurate and updated client records.
How often does the sync happen between Calendly and ServiceTitan?
The sync between Calendly and ServiceTitan occurs in real-time as triggers are fired following specific events like scheduling or canceling. This means any changes reflected on one platform are almost instantaneously updated on the other.
How can I handle double-bookings or scheduling conflicts through this integration?
Through our integration settings, ensure that your triggers for scheduling are always followed by checks via actions such as 'Check Availability' before finalizing appointment creation or updates. This helps reduce double-booking occurrences.
What permissions are required for integrating my accounts?
To integrate your accounts successfully, both your Calendly and ServiceTitan accounts should have admin access level. Make sure all necessary permissions such as submitting data from third-party applications are enabled during setup.
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
ServiceTitan is a mobile, cloud-based software platform that helps home services companies streamline operations, improve customer service, and increase sales.
