Connect Calendly and Qualtrics to power AI-driven automation

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Choose a Trigger

Choose an Action

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Zapier makes it easy to integrate Calendly with Qualtrics - no code necessary. See how you can get setup in minutes.

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1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.

Add your action

An action happens after the trigger—such as "Create or Update Contact" in Qualtrics.

You’re connected!

Zapier seamlessly connects Calendly and Qualtrics, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Routing Form
Trigger
Instant
Try It

- Event Name
  Required
- Host User
  Required
- Co-hosts
- Duration (in minutes)
  Required
- Time Zone
- Start Date
  Required
- End Date
  Required
- Location Kind
- Location
- Additional Location Info
Action
Write
- Event Type
  Required
- Start Time
  Required
- Invitee Email
  Required
- Invitee Full Name
- Invitee First Name
- Invitee Last Name
- Invitee Timezone
  Required
- Location Type
- Text Reminder Phone Number
- Event Guests
- Questions
- Answers
- Enable Invitee Tracking
Action
Write

- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
- Name
- Email
- Email Is Primary
- Phone Number
- Timezone
- Job Title
- Company
- Country
- State
- City
- LinkedIn
Action
Write
Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
Action
Write
- Event UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Meeting Recap UUID
  Required
Action
Search
- Search
  Required
Action
Search
- Survey
  Required
Trigger
Polling
Try It
- Mailing List
  Required
- RecipientFirstName
- RecipientLastName
- RecipientEmailAddress
  Required
- PhoneNumber
- EmbeddedData
- External Reference
- Survey
  Required
- EmailFromName
  Required
- ReplyToEmail
- MessageSubject
  Required
- Message
  Required
- SendingDelay
Action
Write

- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
Event Canceled
Triggers when an event is canceled.
Trigger
Polling
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
- Event Type
- Invitee type
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Event UUID
  Required
- Reason
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Name
  Required
- Email
  Required
- Email Is Primary
- Phone Number
- Timezone
- Job Title
- Company
- Country
- State
- City
- LinkedIn
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
Action
Write
Mark Invitee as No Show
Marks a specific invitee as a no show.
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
Action
Search
- Invitee Email
  Required
- Scope
  Required
- Event Type
- Event Status
- Sort Order
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Meeting Recap UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Sort
- Email
- Phone Number
- Timezone
- Name
- Job Title
- Company
- Country
- State
- City
Action
Search
- Mailing List
  Required
- ContactFirstName
- ContactLastName
- ContactEmailAddress
- PhoneNumber
- EmbeddedData
- External Reference
Action
Write
- Api_docs_info
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write

For AI agents & developers

Use Calendly and Qualtrics with AI agents and code

Beyond Zap workflows. Call Calendly and Qualtrics actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.

No code

Connect via Zapier MCP

Expose Calendly and Qualtrics actions as tools in any MCP client. Authenticate once, then call them in natural language.

Example actions on this page

Cancel an Event
Create or Update Contact

Works with

Claude · ChatGPT · Cursor · any MCP-compatible client

Connect Zapier MCP

Typescript

Call from code with the Zapier SDK

Trigger Calendly and Qualtrics actions from backend services, scripts, or agent code.

Install

# TypeScript / Node
npm install @zapier/zapier-sdk

Run an action

import { createZapierSdk } from '@zapier/zapier-sdk';

const zapier = createZapierSdk();
await zapier.runAction({ /* calendly / qualtrics action */ });

Run the SDK docs

There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Practical ways you can use Calendly and Qualtrics

Log survey responses for scheduled meetings

Automatically log Qualtrics survey responses in alignment with the scheduled meetings in Calendly. When a new survey response is received in Qualtrics, Zapier can link or mark them against the relevant Calendly events, providing data scientists comprehensive data mapping. This improves analysis and ensures that all insights are tied to the correct events, saving time on manual consolidation.

Data Science

Try it

Send surveys after a meeting is scheduled

When a meeting is scheduled in Calendly, Zapier triggers the distribution of a follow-up Qualtrics survey via email. This automation allows IT teams to gather feedback, evaluate service quality, and identify opportunities for improving IT support processes. By automating the survey distribution process, your team ensures every interaction is measured, ultimately reducing manual efforts and improving insights.

Try it

Learn how to automate Calendly on the Zapier blog

Learn how to automate Qualtrics on the Zapier blog

Make work flow with AI

Level up your Calendly to Qualtrics integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

Frequently Asked Questions about Calendly + Qualtrics integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Qualtrics

How do I set up an integration between Calendly and Qualtrics?

To set up an integration, use our automation platform to connect Calendly and Qualtrics. First, ensure you have an account with both services. Then, create a Zap in our platform where the trigger is a new event created in Calendly and the action is your desired outcome in Qualtrics, such as recording a new response or updating an existing survey.

What triggers can I use to initiate actions in Qualtrics from events in Calendly?

You can use various triggers such as 'Invitee Created' or 'Invitee Canceled' in Calendly. These triggers can be set to initiate actions like creating or updating survey responses in Qualtrics automatically.

Can I update a Qualtrics survey when a Calendly event is rescheduled?

Yes, if a Calendly event is rescheduled, you can set up a trigger that automatically updates the associated response or modifies specific survey data in Qualtrics to reflect these changes.

Do I need coding skills to integrate Calendly with Qualtrics using your platform?

No coding skills are required. Our platform provides a user-friendly interface where you can select triggers from Calendly and corresponding actions for Qualtrics without writing any code.

Is it possible to send automatic follow-up surveys via Qualtrics after a Calendly meeting ends?

Yes, you can configure an action where a follow-up survey link is automatically sent through Qualtrics once the meeting scheduled via Calendly concludes. This ensures timely feedback collection.

How do we handle data privacy when integrating these two platforms?

We prioritize data privacy by ensuring all connections between Calendly and Qualtrics are secured and comply with data protection regulations. You can also review both platforms' privacy policies for detailed information on their data handling practices.

Can I trigger multiple actions in Qualtrics from a single event in Calendly?

Yes, our platform allows you to configure multiple actions triggered by the same event from Calendly. For example, when an invitee schedules an event, you could simultaneously update several fields in different surveys within Qualtrics.

About Calendly

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

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Related categories

Scheduling & Booking

About Qualtrics

Qualtrics is a research and experience platform making sophisticated research simple and empowering users to capture customer, product, brand & employee experience insights in one place.