Connect BookingKoala and Google Calendar to unlock the power of automation
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Set up your first integration
Quickly connect BookingKoala to Google Calendar with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate BookingKoala with Google Calendar - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Booking Card Hold" from BookingKoala.
Add your action
An action happens after the trigger—such as "Add Attendee(s) to Event" in Google Calendar.
You’re connected!
Zapier seamlessly connects BookingKoala and Google Calendar, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Booking Card Hold
Triggered when booking's card put on hold.
Try ItTriggerInstant - Booking Charge Declined
Triggered when booking charge is declined.
Try ItTriggerInstant - Booking Cancelled
Triggered when booking is cancelled.
Try ItTriggerInstant - Customer Updated
Triggers when a customer is updated (does not trigger on Notes, Addresses, or Billing Info).
Try ItTriggerInstant
- Booking Charged
Triggered when booking is charged.
Try ItTriggerInstant - Booking Completed
Triggers when a booking is completed.
Try ItTriggerInstant - New Invoice
Triggered when invoice is created.
Try ItTriggerInstant - Booking Deleted
Triggered when booking is deleted.
Try ItTriggerInstant
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Practical ways you can use BookingKoala and Google Calendar
Add new bookings to Google Calendar
When a new booking is created in BookingKoala, Zapier can automatically create a corresponding event in Google Calendar. This simplifies tracking appointments, ensuring business owners have an organized and up-to-date view of all upcoming services.
Business Owner
Flag declined payments to backend systems
When a booking's charge is declined in BookingKoala, Zapier can send an update about the issue to backend systems or logs. This allows engineers to monitor payment failures and address potential technical issues proactively.
Engineering
Track cancelled bookings within Google Calendar
When a booking is cancelled in BookingKoala, Zapier can automatically delete or update the corresponding event in Google Calendar. This helps IT teams maintain accurate calendars, reducing confusion and manual adjustments.
ITLearn how to automate Google Calendar on the Zapier blog
Frequently Asked Questions about BookingKoala + Google Calendar integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with BookingKoala and Google Calendar
How does the integration between BookingKoala and Google Calendar work?
The integration allows BookingKoala to send booking information directly to your Google Calendar. Whenever a new booking is created in BookingKoala, it triggers an automatic creation or update of an event in your Google Calendar, ensuring that all your appointments are easily accessible and organized in one place.
Can I customize what data is sent from BookingKoala to Google Calendar?
Yes, the integration setup allows you to specify which details from the booking are included in the event on Google Calendar. You can choose information such as customer name, service type, booking time, and more to appear on your calendar events.
What happens if a booking is canceled or rescheduled in BookingKoala?
If a booking is canceled or rescheduled within BookingKoala, the integration will automatically update or delete the corresponding event in your Google Calendar. This ensures that your calendar stays up-to-date with any changes made directly from BookingKoala.
Do I need technical skills to set up the integration between BookingKoala and Google Calendar?
No technical skills are required to set up the integration. Our user-friendly setup interface guides you through connecting your BookingKoala account with Google Calendar. Once connected, you can customize triggers and actions according to your preferences.
Is there a limit to how many bookings can be transferred from BookingKoala to Google Calendar?
There is no limit on the number of bookings that can be synced between BookingKoala and Google Calendar. All bookings created within BookingKoala will automatically trigger events on your linked Google Calendar without any restrictions.
Can I disable notifications for calendar events created through this integration?
Yes, you can manage notifications for events created by this integration within your Google Calendar settings. You have control over enabling or disabling email notifications or pop-up reminders for these specific events generated by bookings from BookingKoala.
Will previous bookings be added to my calendar if I start using this integration now?
The integration only affects new bookings moving forward after it’s been set up. Past bookings won't be transferred over automatically; however, you can manually add those if needed.
