We don't just automate—we build complete operating systems that scale.
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CLIENT IMPACT:
6,000+ hours automated — ABM engines processing LinkedIn → CRM workflows
40+ integrations connected — Command centers unifying Shopify, Amazon, HubSpot, QuickBooks
25h/month saved per client — Autonomous prospecting, enrichment, and nurture flows
Zero manual data entry — Legal firms processing docs via OCR → classification → routing
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WHY TEAMS CHOOSE US:
System-First, Then Automation — We design your operating system in Notion, then connect everything with Zapier, n8n, and Make. You get clarity AND efficiency.
End-to-End Ownership — From audit to adoption. We document, train your team, and iterate until it sticks.
Multi-Tool Mastery — Zapier + n8n + Make + Apify + Supabase + Relay. We pick the right tool for each job.
Built to Evolve — Monthly support plans for continuous optimization as your business changes.
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WHAT WE DO:
⚡ Quick automation fixes — Broken Zaps, webhooks, API troubleshooting
🏗️ Full system builds — Command centers, CRM implementations, ABM engines
🔗 Complex integrations — Shopify, HubSpot, Toast, Mindbody, LinkedIn scrapers
📊 Operations strategy — Process mapping, workflow redesign, tool recommendations
🛡️ Ongoing support — 25h/month retainers (95–150€/h) for evolving automations
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HOW WE WORK:
1️⃣ Audit — Map workflows, identify bottlenecks, uncover automation opportunities
2️⃣ Build & Iterate — Design, implement, refine with real feedback
3️⃣ Training — Enable adoption with playbooks, SOPs, hands-on sessions
4️⃣ Ongoing Support — Continuous improvements and automation expansion
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GET STARTED:
🎯 FREE DISCOVERY CALL (30 min)
Map your automation roadmap with zero obligation.
Book: cal.com/theoptimalflow/service
🚀 RAPID IMPLEMENTATION
Fixed-price packages for ABM engines, CRM setups, and retainer plans.
Learn More: cal.com/theoptimalflow/service
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OUR STACK:
Zapier Partner • Notion • n8n • Make • Relay • Apify • Supabase • Softr • Apollo • HubSpot • Shopify • QuickBooks • LinkedIn
TRUSTED BY: SaaS companies, legal firms, restaurants, fitness studios, travel operators, and e-commerce brands across Spain, Latin America, and the US.
Global Support: Bilingual (English/Spanish) • European & American time zones
Went above and beyond
Everything we have asked for so far was delivered fast and better than we even planned for. We have a super CRM with automated workflows for our Agency inside of Notion now thanks to Juan Andres!
Totally recommended
The service was very good — they resolved every question and issue that came up along the way, including automation challenges, until everything agreed upon was fully delivered. Totally recommended.
Very happy
We needed training in digital systems as well as help with our workspace and automations. The Optimal Flow not only delivered on this but integrated as part of the team to make sure everyone was comfortable using the tool, the dashboards, and the automated workflows in their day-to-day. We are very happy.
One of our best investments
Juan Andrés has completely transformed our operational management. By centralizing orders and clients in Notion and automating stock reports and delivery notes, they freed up countless hours of weekly work (and eliminated human errors). One of the best investments we've made!
A productivity boost for our association
The Optimal Flow team has multiplied our association's productivity. Before, it was a mess: files in Drive, conversations in WhatsApp... Now the team knows where to find documentation and the status of each task. Additionally, integrating automations has taken us to the next level, freeing us from administrative work so we can focus on what matters. Eternally grateful!