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Zapier makes it easy to integrate Calendly with Todoist - no code necessary. See how you can get setup in minutes.

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Calendly
Calendly logo
Calendly
1. Choose trigger event
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Todoist
Todoist logo
Todoist
2. Choose action
Calendly logo
1. Select the event
Setup
Test
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Calendly
Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.

Add your action

An action happens after the trigger—such as "Invite User to Project" in Todoist.

You’re connected!

Zapier seamlessly connects Calendly and Todoist, automating your workflow.

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Customers have created over 25 million Zaps on the platform

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The average user takes less than 6 minutes to set up a Zap

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Frequently Asked Questions about Calendly + Todoist integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Todoist

How do I connect Calendly with Todoist?

To connect Calendly with Todoist, you can either use our platform's integration tools or set up an automation using a service like Zapier. You will need to authorize both Calendly and Todoist accounts within the integration tool and choose your triggers and actions. For example, a trigger could be a new event scheduled in Calendly, prompting an action to create a new task in Todoist.

What are some common triggers when integrating Calendly with Todoist?

Common triggers include scheduling a new meeting in Calendly, cancelling an event, or rescheduling an event. These triggers can then be used to perform actions such as creating tasks, updating existing tasks, or adding comments in your Todoist projects.

Can I create subtasks in Todoist when an event is scheduled in Calendly?

Yes, by setting a specific trigger-action workflow. For instance, when a new event is created in Calendly (trigger), you can set an action to create not only a main task but also subtasks under it within Todoist, based on details from the scheduled event.

Is it possible to update Todoist tasks automatically if I reschedule an event in Calendly?

Absolutely. When you reschedule an event in Calendly, we can initiate a trigger that updates the corresponding task's due date or time details automatically within your Todoist app.

How can I use information from my Calendly events to customize my Todoist tasks?

You can map fields from your Calendly events like invitee name, location of meeting, or notes directly into your Todoist task details. This customization happens through selecting these specific data fields during the setup of your integration workflow.

What should I do if my Calendly-Todoist integration isn't working correctly?

First, check that both integrations have proper authorization and active connections. Verify that the chosen triggers and actions are correctly configured. If issues persist, consult our support team for more detailed troubleshooting steps.

Can cancelled events in Calendly remove corresponding tasks from Todoist?

Yes, when you cancel an event in Calendly (trigger), it can automatically delete or archive the corresponding task within your Todoist project as per your configured action settings.

Practical ways you can use Calendly and Todoist

Daily operations automation

Streamline and automate repetitive operational tasks such as inventory tracking, staff scheduling, and financial reporting to improve efficiency and productivity.

Business Owner
Lead management automation

Simplify lead tracking and follow-up processes by integrating CRM systems with marketing software to ensure timely engagement with potential customers.

Marketing & Marketing Ops
Task dependency tracking

Automatically manage and update task dependencies, ensuring that project timelines adjust dynamically when changes occur to any critical tasks.

Project Management

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

  • Calendly triggers, actions, and search
    Event Canceled

    Triggers when an event is canceled.

    Trigger
    Polling
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    • Event Type
    Trigger
    Instant
    Try It
    • Routing Form
    Trigger
    Instant
    Try It
    • Event Name
      Required
    • Host User
      Required
    • Co-hosts
    • Duration (in minutes)
      Required
    • Time Zone
    • Start Date
      Required
    • End Date
      Required
    • Location Kind
    • Location
    • Additional Location Info
    Action
    Write
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Free Plan Copy
    • Webhook subscription scope
      Required
    Trigger
    Instant
    Try It
    • Event UUID
      Required
    • Reason
    Action
    Write
  • Calendly triggers, actions, and search
    Cancel Scheduled Event

    Cancels a scheduled event with a specified reason for the cancellation.

    Action
    Write

Learn how to automate Calendly on the Zapier blog

Learn how to automate Todoist on the Zapier blog

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About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
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About Todoist
Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).
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