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Zapier makes it easy to integrate Calendly with Todoist - no code necessary. See how you can get setup in minutes.
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Calendly
Calendly
1. Choose trigger event
Todoist
Todoist
2. Choose action
1. Select the event
Setup
Test
Calendly
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.
Add your action
An action happens after the trigger—such as "Invite User to Project" in Todoist.
You’re connected!
Zapier seamlessly connects Calendly and Todoist, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Task
Required
Section
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Project
Required
Comment
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Project
Title
Required
Note
Section
Assigned To
Due Date (Human Formatted)
Due Date (Raw Formatted)
Deadline Date
Priority
Labels
Parent Task
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Stop on error
Required
HTTP Method
Required
URL
Required
Query string parameters
Additional request headers
Body
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Name
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Email Address
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Name
Required
Project
Title
Required
Note
Section
Assigned To
Due Date (Human Formatted)
Due Date (Raw Formatted)
Deadline Date
Priority
Labels
Parent Task
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use Calendly and Todoist with AI agents and code
Beyond Zap workflows. Call Calendly and Todoist actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Calendly and Todoist actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Cancel an Event
Invite User to Project
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Practical ways you can use Calendly and Todoist
Turn scheduled events into tasks
When a Calendly invitee schedules an event, Zapier can automatically create a task in Todoist to track any necessary follow-up. This ensures you never miss post-meeting actions, keeping operations organized and timely.
When an invitee is marked as a no-show in Calendly, Zapier can create a new task in Todoist for a team member to follow up. It helps maintain a strong customer engagement strategy by addressing no-shows promptly.
When a new incomplete task is added in Todoist, Zapier can automatically create a matching meeting in Calendly to align collaboration efforts. This ties pending work to focused team discussions for improved workflow efficiency.
Level up your Calendly to Todoist integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Calendly + Todoist integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Todoist
How do I connect Calendly with Todoist?
To connect Calendly with Todoist, you can either use our platform's integration tools or set up an automation using a service like Zapier. You will need to authorize both Calendly and Todoist accounts within the integration tool and choose your triggers and actions. For example, a trigger could be a new event scheduled in Calendly, prompting an action to create a new task in Todoist.
What are some common triggers when integrating Calendly with Todoist?
Common triggers include scheduling a new meeting in Calendly, cancelling an event, or rescheduling an event. These triggers can then be used to perform actions such as creating tasks, updating existing tasks, or adding comments in your Todoist projects.
Can I create subtasks in Todoist when an event is scheduled in Calendly?
Yes, by setting a specific trigger-action workflow. For instance, when a new event is created in Calendly (trigger), you can set an action to create not only a main task but also subtasks under it within Todoist, based on details from the scheduled event.
Is it possible to update Todoist tasks automatically if I reschedule an event in Calendly?
Absolutely. When you reschedule an event in Calendly, we can initiate a trigger that updates the corresponding task's due date or time details automatically within your Todoist app.
How can I use information from my Calendly events to customize my Todoist tasks?
You can map fields from your Calendly events like invitee name, location of meeting, or notes directly into your Todoist task details. This customization happens through selecting these specific data fields during the setup of your integration workflow.
What should I do if my Calendly-Todoist integration isn't working correctly?
First, check that both integrations have proper authorization and active connections. Verify that the chosen triggers and actions are correctly configured. If issues persist, consult our support team for more detailed troubleshooting steps.
Can cancelled events in Calendly remove corresponding tasks from Todoist?
Yes, when you cancel an event in Calendly (trigger), it can automatically delete or archive the corresponding task within your Todoist project as per your configured action settings.
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
Managing millions of tasks, Todoist is an online task management app and todo list. It has Web, iPhone, Android, Chrome, Firefox, Outlook flavors (and more!).
