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Set up your first integration
Quickly connect Calendly to Todoist with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with Todoist - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Invite User to Project" in Todoist.
You’re connected!
Zapier seamlessly connects Calendly and Todoist, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Mark Invitee as No Show
Marks a specific invitee as a no show.
ActionWrite
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Practical ways you can use Calendly and Todoist
Turn scheduled events into tasks
When a Calendly invitee schedules an event, Zapier can automatically create a task in Todoist to track any necessary follow-up. This ensures you never miss post-meeting actions, keeping operations organized and timely.
Business OwnerMonitor no-show events and assign follow-ups
When an invitee is marked as a no-show in Calendly, Zapier can create a new task in Todoist for a team member to follow up. It helps maintain a strong customer engagement strategy by addressing no-shows promptly.
Marketing & Marketing OpsTrack incomplete tasks related to meetings
When a new incomplete task is added in Todoist, Zapier can automatically create a matching meeting in Calendly to align collaboration efforts. This ties pending work to focused team discussions for improved workflow efficiency.
Project ManagementLearn how to automate Calendly on the Zapier blog
Learn how to automate Todoist on the Zapier blog
Frequently Asked Questions about Calendly + Todoist integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Todoist
How do I connect Calendly with Todoist?
To connect Calendly with Todoist, you can either use our platform's integration tools or set up an automation using a service like Zapier. You will need to authorize both Calendly and Todoist accounts within the integration tool and choose your triggers and actions. For example, a trigger could be a new event scheduled in Calendly, prompting an action to create a new task in Todoist.
What are some common triggers when integrating Calendly with Todoist?
Common triggers include scheduling a new meeting in Calendly, cancelling an event, or rescheduling an event. These triggers can then be used to perform actions such as creating tasks, updating existing tasks, or adding comments in your Todoist projects.
Can I create subtasks in Todoist when an event is scheduled in Calendly?
Yes, by setting a specific trigger-action workflow. For instance, when a new event is created in Calendly (trigger), you can set an action to create not only a main task but also subtasks under it within Todoist, based on details from the scheduled event.
Is it possible to update Todoist tasks automatically if I reschedule an event in Calendly?
Absolutely. When you reschedule an event in Calendly, we can initiate a trigger that updates the corresponding task's due date or time details automatically within your Todoist app.
How can I use information from my Calendly events to customize my Todoist tasks?
You can map fields from your Calendly events like invitee name, location of meeting, or notes directly into your Todoist task details. This customization happens through selecting these specific data fields during the setup of your integration workflow.
What should I do if my Calendly-Todoist integration isn't working correctly?
First, check that both integrations have proper authorization and active connections. Verify that the chosen triggers and actions are correctly configured. If issues persist, consult our support team for more detailed troubleshooting steps.
Can cancelled events in Calendly remove corresponding tasks from Todoist?
Yes, when you cancel an event in Calendly (trigger), it can automatically delete or archive the corresponding task within your Todoist project as per your configured action settings.