Create integrations between QuickBooks Online and Expensya to automate any workflow
Top companies trust Zapier to automate work that solves their unique business problems—no coding required.
How Zapier works
Zapier lets you build automated workflows between two or more apps—no code necessary. These workflows are called Zaps, and this is how they work.
A trigger is where automation begins
Now it's time for action
And that's it! You've just created a Zap.
Connect QuickBooks Online and Expensya to integrate crucial parts of your business
With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.
Automate your lead management and improve conversions
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With Zapier's 6,000 integrations, you can unify your tools within a connected system to improve your team's efficiency and deepen their impact.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
New Account
Triggered when you add a new account.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Customer
Triggered when you add a new customer.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Expense
Triggers when a new expense is added.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Invoice
Triggered when you add a new invoice (with line item support).
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Payment
Triggered when a payment is received (with line item support).
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Sales Receipt
Triggered when a new sales receipt is added.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Vendor
Triggered when a new vendor is added.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planVendorRequired
Terms
Transaction Date
Due Date
Bill Number
Department
Currency
Global Tax Calculation
Description
AmountRequired
Billable?
Customer
Class
AccountRequired
Tax Code
AP Account
Memo
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CustomerRequired
Email
Send Later?
Billing Address
Credit Memo Date
Credit Memo Number
Class
AmountRequired
Service Date
Product/Service
Description
Quantity
Rate
Tax
Class
Message Displayed On Credit Memo
Memo
Apply Tax After Discount?
Discount Value
Discount Percent
Sales Tax Rate
Shipping Cost
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CustomerRequired
Number
Line AmountRequired
Line Description
Line Item/Product
Line Item Quantity
Line Item Tax Code
Line Item Service Date
Rate
Expiration Date
Message displayed on estimate
Billing Address
Shipping Address
Shipping amount
Bill Email
Send later
Discount Value
Discount Percent
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.TypeRequired
NameRequired
Description On Sales Forms
Sales Price/Rate
Description On Purchase Forms
Cost
SKU
Category
Is Taxable?
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CustomerRequired
Email
Cc
Bcc
Send Later?
Billing Address
Shipping Address
Terms
Invoice Date
Due Date
Ship Via
Shipping Date
Tracking Number
Invoice Number
Service Date
Product/Service
Description
Quantity
Rate
AmountRequired
Tax
Class
Message Displayed on Invoice
Message Displayed on Statement
Accept Payment Via Bank Transfer
Accept Payment Via Credit Card
Tax Code
Total Tax
Tax Calculation
Apply Tax After Discount?
Discount Value
Discount Percent
Shipping Tax
Shipping
Deposit
Class
Department
Location
Currency
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CustomerRequired
Total AmountRequired
Unapplied Amount
Transaction Date
Payment Method
Payment Reference Number
Deposit To Account
Line Amount
Memo
Line Linked Invoice
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Refund FromRequired
Customer
Email
Billing Address
Refund Receipt Date
Refund Receipt Number
Transaction Class
Payment Method
Check Number
Print Later?
Product/ServiceRequired
AmountRequired
Service Date
Description
Quantity
Rate
Tax
Class
Message Displayed On Refund Receipt
Memo
Apply Tax After Discount?
Discount Value
Discount Percent
Sales Tax Rate
Shipping
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Sales ReceiptRequired
Email
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.CustomerRequired
Company
Email
Title
First name
Middle name
Last name
Suffix
Display name as
Phone
Mobile
Fax
Other
Website
Print On Check As
Notes
Billing Address - Street
Billing Address - City/Town
Billing Address - State/Province
Billing Address - ZIP code
Billing Address - Country
Shipping Address - Street
Shipping Address - City/Town
Shipping Address - State/Province
Shipping Address - ZIP code
Shipping Address - Country
Exemption Details
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Full NameRequired
PhoneRequired
Email
Website
Address Line 1
Address Line 2
Address City
Address State Code
Address Zip Code
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Account NameRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appInvoice NumberRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appNameRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appFull NameRequired
PhoneRequired
Email
Website
Address Line 1
Address Line 2
Address City
Address State Code
Address Zip Code
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundBeneficiary MailRequired
Owner MailRequired
Beneficiary RightsRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.User IdRequired
Receipt ContentRequired
Receipt NameRequired
File TypeRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.IdsRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.UserRequired
ReceiptRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Report IdRequired
OperationRequired
Message
Accounting Period
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.User Id
Operation
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Report IdRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appOwner First Name Or Last Name
Beneficiary First Name Or Last Name
Beneficiary Rights
Page
Page Size
Sort By
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your appReport Id
Category Id
Expense Name
Start Date
End Date
Report State
Is Reimbusable
Value In Currency
Owner Id
Owner Mail
Owner Pay Id
Owner Pay Id 2
Owner Pay Id 3
Owner Pay Id 4
Owner Pay Id 5
Owner Pay Id 6
Project Id
Is Billable
Date Filter Type
Merchant Countries
Currencies
File Type
Report Id Short
Expense Use Types
Supplier Id
Expense Ids
Merchant Name
Vat Code
Value HT In Expense Currency
Vat Rate
Vat Value
Reports Ids
Date Time Offset
Tags Names
Expense Objects To Return
Page
Page Size
Sort By
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your appImage IdRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appReport Name
Report Start Date
Report End Date
Report States
Report Id Short
Owner Id
Owner Pay Id 2
Project Id
Date Time Offset
Tags Names
Date Filter Type
Report Objects To Return
Sort By
Page
Page Size
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your appId
First Name
Last Name
Mail
Pay Id
Mail Or Name Or Pay Id
Type
State
Reviewer Id
Reviewer Name
Manager Id
Manager Name
User Ids
User Mails
Tags Names
Simple Tags Names
Sort By
Page
Page Size
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your app
New Bill
Triggers when a new bill is added.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Estimate
Triggered when you add a new estimate.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Invoice
Triggered when you add a new invoice.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Sales Receipt
Triggered when a new sales receipt is added (with line item support).
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planNew Purchase Order
Triggers when a new purchase order is added.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planUpdated Customer
Triggered when an existing customer is updated.
Try ItTriggerThis is the start of your ZapScheduledZapier checks for new data every 15 min on the Free planVendorRequired
Bill Number
Line Item
Line Description
AmountRequired
Qty
Unit Price
Line Class
AP Account
Customer
Due Date
Transaction Date
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.VendorRequired
Terms
Transaction Date
Due Date
Bill Number
Department
Global Tax Calculation
Product/Service
Description
Qty
Rate
AmountRequired
Billable?
Customer
Line Class
Tax Code
AP Account
Memo
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Full NameRequired
Display Name
Title
First Name
Last Name
Company
Email
Phone
Mobile
Fax
Website
GST Registration Type
GSTIN
Address Line 1
Address Line 2
Address City
Address State Code
Address Zip Code
Address Country
Shipping Address Line 1
Shipping Address Line 2
Shipping Address City
Shipping Address State Code
Shipping Address Zip Code
Shipping Address Country
Notes
Currency
Tax Registration Number
Tax Resale Number
Job/Parent Customer
Bill with Parent?
Preferred Payment Method
Preferred Delivery Method
Terms
Customer Type
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Payee TypeRequired
Payment TypeRequired
Bank/Credit AccountRequired
Payment Date
Payment Method
Reference Number
Print Later?
Account
Description
Amount
Billable Status
Tax Code
Customer
Class
Product/Service
Description
Quantity
Rate
Amount
Billable Status
Tax Code
Customer
Class
Memo
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Journal Date
Journal Number
AccountRequired
Debit AmountRequired
Description
Customer Name
Vendor Name
Employee Name
Department
Class
AccountRequired
Credit AmountRequired
Description
Customer Name
Vendor Name
Employee Name
Department
Class
Memo
Currency
Exchange Rate
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Customer
Find Customer by Name/Email
Email
Send Later?
Note
Message
Line AmountRequired
Service Date
Line Description
Product/Service
Line Item Quantity
Line Item Unit Price
Line Item Tax Code
Line Item Class
Transaction Date
Total Discount
Payment Method
Payment Reference Number
Deposit To Account
Sales Receipt Number
Address Line 1
Address Line 2
Address City
Address State Code
Address Zip Code
Address Country
Shipping Address Line 1
Shipping Address Line 2
Shipping Address City
Shipping Address State Code
Shipping Address Zip Code
Shipping Address Country
Currency
Exchange Rate
Class
Tax Code
Total Tax
Tax Calculation
Shipping Tax
Shipping Cost
Department
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.VendorRequired
Purchase Order Status
Mailing Address
Shipping Address
Purchase Order Date
Ship Via
Purchase Order Number
Account
Description
Amount
Customer
Class
Product/Service
Description
Quantity
Rate
Amount
Customer
Class
Your Message to Vendor
Memo
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.InvoiceRequired
EmailRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Time Activity TypeRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.InvoiceRequired
Customer
Email
Cc
Bcc
Send Later?
Billing Address
Shipping Address
Terms
Invoice Date
Due Date
Ship Via
Shipping Date
Tracking Number
Invoice Number
Service Date
Product/Service
Description
Quantity
Rate
Amount
Tax
Class
Message Displayed on Invoice
Message Displayed on Statement
Accept Payment Via Bank Transfer
Accept Payment Via Credit Card
Tax Code
Total Tax
Tax Calculation
Apply Tax After Discount?
Discount Value
Discount Percent
Shipping Tax
Shipping
Deposit
Class
Department
Location
Currency
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Api Docs Info
HTTP MethodRequired
URLRequired
Query String Parameters
Headers
Additional Request Headers
Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Search FieldRequired
Search ValueRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appProduct NameRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appSearch FieldRequired
Search ValueRequired
Full NameRequired
Display Name
Title
First Name
Last Name
Company
Email
Phone
Mobile
Fax
Website
GST Registration Type
GSTIN
Address Line 1
Address Line 2
Address City
Address State Code
Address Zip Code
Address Country
Shipping Address Line 1
Shipping Address Line 2
Shipping Address City
Shipping Address State Code
Shipping Address Zip Code
Shipping Address Country
Notes
Currency
Tax Registration Number
Tax Resale Number
Job/Parent Customer
Bill with Parent?
Preferred Payment Method
Preferred Delivery Method
Terms
Customer Type
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is foundContact First NameRequired
Contact Last NameRequired
Contact MailRequired
Is CoworkerRequired
Is SharedRequired
Contact Role
Contact Phone Number
Contact Address
Contact Zip Code
Contact City
Contact Company Name
Contact Company Mail
Contact Company Web Site
Contact Company Phone Number
Contact Company Address
Contact Company Zip Code
Contact Company City
Contact Company Country Code
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.User IdRequired
File To SendRequired
File TypeRequired
Transaction AmountRequired
Transaction DateRequired
Title
Vat Rates
Vat Amounts
Merchant Name
Location City
Comment
Merchant Expense Id
Is Encrypted
Expense Use Type
Payment Type Code
Expense Type Code
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact IdRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Last NameRequired
First NameRequired
MailRequired
LanguageRequired
User TypeRequired
User RoleRequired
Mail Alias
Pay Id
Pay Id 2
Pay Id 3
Pay Id 4
Pay Id 5
Pay Id 6
Manager Mail
Manager Id
Reviewer Mail
Reviewer Id
Vendor
Default Project Id
IK Rates Id
IK Rates Reference
Configuration Settings Reference
Should Validate User
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Contact IdRequired
Contact First Name
Contact Last Name
Contact Role
Contact Mail
Contact Phone Number
Contact Address
Contact Zip Code
Contact City
Is Coworker
Is Shared
Contact Company Name
Contact Company Mail
Contact Company Web Site
Contact Company Phone Number
Contact Company Address
Contact Company Zip Code
Contact Company City
Contact Company Country Code
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.User IdRequired
Should Update ValidatorsRequired
Last Name
First Name
Mail
Mail Alias
Pay Id
Pay Id 2
Pay Id 3
Pay Id 4
Pay Id 5
Pay Id 6
Language
Manager Mail
Manager Id
Reviewer Mail
Reviewer Id
User Type
Vendor
User Role
Job Title
Can Add Purchase
Has Virtual Payment
Default Project Id
IK Rates Id
IK Rates Reference
Configuration Settings Reference
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.Export IdRequired
Report Id
Category Id
Expense Name
Start Date
End Date
Expense States
Report States
User Ids
User Mail
Report Ids
Expense Ids
Report Name
Report Id Short
Date Filter Type
Pay Id
Pay Id 2
Pay Id 3
Accounting Period
Include Receipts
Expense Use Types
Archive Expenses
ActionThis is an event a Zap performs.SearchFind existing data in your appContact Id
Company Id
User Id
Company Contact Id
Contact Name
Contact Mail
Is Coworker
Is Shared
Is Active
Contact Company Name
Contact Function
Page
Page Size
Sort By
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your appExpense IdRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appIs For Expenses
Export Type
ActionThis is an event a Zap performs.SearchFind existing data in your appReport IdRequired
ActionThis is an event a Zap performs.SearchFind existing data in your appUser FunctionRequired
Report Id
Category Id
Expense Name
Start Date
End Date
Report State
Expense States
Is Reimbusable
Value In Currency
Project Id
Is Billable
Date Filter Type
Merchant Countries
Currencies
File Type
Report Id Short
Expense Use Types
Supplier Id
Expense Ids
Merchant Name
Vat Code
Value HT In Expense Currency
Vat Rate
Vat Value
Reports Ids
Date Time Offset
Tags Names
Expense Objects To Return
Get Duplicates
Page
Page Size
Sort By
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your appValidator MailRequired
Report Name
Report Start Date
Report End Date
Report States
Report Id Short
Owner Id
Owner Pay Id 2
Project Id
Date Time Offset
Date Filter Type
Sort By
Page
Page Size
Is Desc
ActionThis is an event a Zap performs.SearchFind existing data in your app