1.Pull meeting transcript and attendee list
Integrate Fireflies.ai and analytics tools to pull transcript and attendee list, then prepare raw notes to send to AI by Zapier.
Share meeting transcript and action items with attendees
Automatically capture new meeting notes from Fireflies.ai across Fireflies.ai and AI by Zapier. Rewrite action items and meet overviews, then send transcript links and HTML summaries to attendees through Microsoft Outlook, so you can distribute updates without manual follow-up.
How this automation accelerates attendee action follow-through
When new meeting notes arrive but updates stay stuck in raw docs, attendees miss decisions and next steps. This automation rewrites action items and summaries, filters matching attendees, and emails transcript links and HTML blocksβso your team shares next steps fast.
Fireflies.aior swap with your favorite app
2.Rewrite action items to HTML
Integrate AI by Zapier and content tools to rewrite raw action items into a concise, plain-language list for an action items HTML block.
AI by Zapieror swap with your favorite app
3.Rewrite overview to HTML
Integrate AI by Zapier and content tools to rewrite raw overview notes into a short meeting summary for a summary HTML block.
4.Route only matched attendees
Integrate Filter by Zapier and email routing rules to continue only when attendee emails match recipient criteria and select the recipient.
Filter by Zapieror swap with your favorite app
5.Send transcript and summaries by email
Integrate Microsoft Outlook and email tools to send meeting title, transcript link, and generated HTML action items and overview to recipients.
Microsoft Outlookor swap with your favorite app
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Explore all meeting notes distribution automations
Speed executive follow-up with automated summary sharing, action item routing, and recap logging
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Step 1
Connect your tools
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Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
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Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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