Microsoft Outlook + Urbanise FM

Send emails in Microsoft Outlook when work order statuses change in Urbanise FM

Upgrade your workflow efficiency by linking the Urbanise FM app with Microsoft Outlook. With this tool, any change in the status of a work order in Urbanise FM prompts an email to be dispatched from your Outlook account. This streamlines your process, ensuring prompt and effective correspondence, keeping all pertinent parties updated on work order changes.

When this happens...
Work Order Status Changed
Triggers When A Work Order's Status Changes.
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Send an email from your Outlook account.
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Supported triggers and actions

What does this mean?

Account Created
Triggers When An Account Has Been Created.
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Instant
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Invoice Status Changed
Triggers when an Invoice's Status Changes.
Trigger
Instant
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Property Updated
Triggers When A Property Has Been Updated.
Trigger
Instant
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Supplier Updated
Triggers When A Supplier Has Been Updated.
Trigger
Instant
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Support Request Updated
Triggers When A Support Request Has Been Updated.
Trigger
Instant
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Work Order Comment Added
Triggers When A Work Order's Comment Has Been Added.
Trigger
Instant
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Work Order Job Added
Triggers When A Work Order Job Has Been Added.
Trigger
Instant
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Work Order Job Attachment Added
Triggers When A Work Order's Job Attachment Has Been Added.
Trigger
Instant
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Work Order Job Next Action Change
Triggers When A Work Order's Job Next Action Changes.
Trigger
Instant
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Work Order Job Status Change
Triggers When A Work Order's Job Status Changes.
Trigger
Instant
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- Job ReferenceRequired
- Document typeRequired
- Document description
- Filemetadata thumbnail
- Visible To Customer
- Visible To Job
- FilenameRequired
- FileRequired
Action
Write
- Job ReferenceRequired
- Job CommentRequired
- Visible To CustomerRequired
- Comment Providers External Reference
Action
Write
- Business NameRequired
- Business Email AddressRequired
- SegmentRequired
- External Reference NumberRequired
- Account First Name
- Account Last Name
- Account Middle Name
- Account Title
- Account Number
- Contact Other Phone Number
- Contact Primary Phone Number
- Corporate account
- Date Of Birth
- Gender
- Nationality
Action
Write
- Business NameRequired
- External Reference Required
- Account Viewable
- Active
- Allow Jobs Raised
- Allow Record Assets
- Bee Rating
- Business Address
- Company Number
- Compliance Status
- Display Name
- Email
- Hide Amount Due
- Internal
- Latitude
- Longitude
- Phone
- Property Viewable
- Raise Location Work Orders
- Recipient Created Tax Invoice
- Record Response TimeRequired
- Region Identifiers
- Segment Keys
- Send Work Order Notifications
- Skills
- Time Sheet Required
- Upload Customer Documents
- View Sales Rates
- Website
Action
Write
- Customer NumberRequired
- Approval Reference
- Area Reference Number
- Work Order Auto Assignee Reference
- Work Order Description
- Due Date
- Work Order External Reference
- Job Template Assignee Reference
- Job Template ReferenceRequired
- Job Template TypeRequired
- Pre-Check Work Instruction Reference
- Work Order PriorityRequired
- Work Instruction Reference
- Property Reference NumberRequired
- Requesters Email Address
- Requesters Name
- Requesters Phone
- Work Order TitleRequired
Action
Write
- Job Template TypeRequired
Action
Write
- Job ReferenceRequired
- Copy Cancellation Email Address
Action
Write
- Business NameRequired
- Business Email AddressRequired
- SegmentRequired
- External Reference NumberRequired
- Account First Name
- Account Last Name
- Account Middle Name
- Account Title
- Account Number
- Contact Other Phone Number
- Contact Primary Phone Number
- Corporate account
- Date Of Birth
- Gender
- Nationality
Action
Write
- Property AddressRequired
- Country Code Required
- Location IDRequired
- Suburb
- Building Name
- Building Number
- Building Ref
- Building Type
- City
- State
- Delivery Region
- Event Id
- External Link
- Internal Reference
- Latitude
- Longitude
- Parent Reference Link
- Post Code
- Property Type
- Room Count
- Segment KeysRequired
- Site Name
- Supplier Region Name
- Location Tags
- Unit Number
Action
Write
- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Trigger
Scheduled
Try It
- Calendar
Trigger
Scheduled
Try It
- Shared Inbox
Trigger
Scheduled
Try It
New Flagged Email
Triggers when a new email is flagged.
Trigger
Scheduled
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- Calendar
Trigger
Scheduled
Try It
- Contact Folder
- First NameRequired
- Last Name
- Email Addresses
- Business Phones
- Home Phones
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- File As
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- EventRequired
Action
Write
- Event
- Subject
- Start Date & Time
- End Date & Time
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Attendees
- Categories
- Location
Action
Write
- Api Docs Info
- HTTP MethodRequired
- URLRequired
- Query String Parameters
- Headers
- Additional Request Headers
- Body
Action
Write
- Contact Folder
- First Name
- Last Name
- Email
Action
Search

Account Updated
Triggers When An Account Has Been Updated.
Trigger
Instant
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Property Created
Triggers When A Property Has Been Created.
Trigger
Instant
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Supplier Created
Triggers When A Supplier Has Been Created.
Trigger
Instant
Try It
Support Request Created
Triggers When A Support Request Has Been Created.
Trigger
Instant
Try It
Work Order Attachment Added
Triggers When A Work Order's Attachment Has Been Added.
Trigger
Instant
Try It
Work Order Created
Triggers When A Work Order Has Been Created.
Trigger
Instant
Try It
Work Order Job Assignee Change
Triggers When A Work Order's Job Assignee Changes.
Trigger
Instant
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Work Order Job Due Date Change
Triggers When A Work Order's Job Due Date Changes.
Trigger
Instant
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Work Order Job Priority Change
Triggers When A Work Order's Job Priority Changes.
Trigger
Instant
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Work Order Status Changed
Triggers When A Work Order's Status Changes.
Trigger
Instant
Try It
- Service Request ReferenceRequired
- Document typeRequired
- Document description
- Filemetadata thumbnail
- Visible To Customer
- Visible To Job
- FilenameRequired
- FileRequired
Action
Write
- Work Order ReferenceRequired
- Work Order CommentRequired
- Visible To CustomerRequired
- Comment Providers External Reference
Action
Write
- Property AddressRequired
- Country Code Required
- Location IDRequired
- Suburb
- Building Name
- Building Number
- Building Ref
- Building Type
- City
- State
- Delivery Region
- Event Id
- External Link
- Internal Reference
- Latitude
- Longitude
- Parent Reference Link
- Post Code
- Property Type
- Room Count
- Segment KeysRequired
- Site Name
- Supplier Region Name
- Location Tags
- Unit Number
Action
Write
- Category KeyRequired
- Topic KeyRequired
- Account NumberRequired
- SummaryRequired
- Description
- Creator Email Address
- Send To Email Address
- External Reference
- External Location Reference
Action
Write
- Document Reference NumberRequired
Action
Write
- Invoice External ReferenceRequired
- Payment ReferenceRequired
Action
Write
- Job ReferenceRequired
Action
Write
- Job Reference NumberRequired
- External Reference NumberRequired
- Response Time
Action
Write
- Business NameRequired
- External Reference Required
- Account Viewable
- Active
- Allow Jobs Raised
- Allow Record Assets
- Bee Rating
- Business Address
- Company Number
- Compliance Status
- Display Name
- Email
- Hide Amount Due
- Internal
- Latitude
- Longitude
- Phone
- Property Viewable
- Raise Location Work Orders
- Recipient Created Tax Invoice
- Record Response TimeRequired
- Region Identifiers
- Segment Keys
- Send Work Order Notifications
- Skills
- Time Sheet Required
- Upload Customer Documents
- View Sales Rates
- Website
Action
Write
- Parent FolderRequired
- Child Folder
Trigger
Scheduled
Try It
- Contact Folder
Trigger
Scheduled
Try It
- Parent Folder
- Child Folder
- Search termsRequired
- Note
Trigger
Scheduled
Try It
- Parent Folder
- Child Folder
Trigger
Scheduled
Try It
- Calendar
- SubjectRequired
- Start Date & TimeRequired
- End Date & TimeRequired
- All Day Event?
- Description
- Show me as Free or Busy
Action
Write
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachment
- Action for Files Larger Than 150MB
Action
Write
- From Email
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachments
- Action for Files Larger Than 150MB
Action
Write
- Contact Folder
- ContactRequired
- First Name
- Last Name
- Email Addresses
- Business Phones
- Home Phones
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Write
- Calendar
- Search TermRequired
- Start Date & Time
- End Date & Time
Action
Search
- Contact Folder
- First NameRequired
- Last Name
- Email
- Business Phones
- Home Phones
- Mobile Phone
- Job Title
- Company Name
- Department
- Business Website URL
- File As
- Personal Notes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
Action
Search or write

About Microsoft Outlook

Microsoft Outlook is a web-based suite of webmail, contacts, tasks, and calendaring services.

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Gmail

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About Urbanise FM

Urbanise offers cloud-based solutions to service the Facilities and Strata Management industries.

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IT Operations

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By team

Microsoft Outlook + Urbanise FM

Send emails in Microsoft Outlook when work order statuses change in Urbanise FM

Account Created

Invoice Status Changed

Property Updated

Supplier Updated

Support Request Updated

Work Order Comment Added

Work Order Job Added

Work Order Job Attachment Added

Work Order Job Next Action Change

Work Order Job Status Change

Add Document to Job

Document typeRequired

Document description

Filemetadata thumbnail

Visible To Customer

Visible To Job

FilenameRequired

FileRequired

Comment on an Job

Job ReferenceRequired

Job CommentRequired

Visible To CustomerRequired

Comment Providers External Reference

Create an Account

Business NameRequired

Business Email AddressRequired

SegmentRequired

External Reference NumberRequired

Account First Name

Account Last Name

Account Middle Name

Account Title

Account Number

Contact Other Phone Number

Contact Primary Phone Number

Corporate account

Date Of Birth

Gender

Nationality

Create Supplier

Business NameRequired

External Reference Required

Account Viewable

Active

Allow Jobs Raised

Allow Record Assets

Bee Rating

Business Address

Company Number

Compliance Status

Display Name

Email

Hide Amount Due

Internal

Latitude

Longitude

Phone

Property Viewable

Raise Location Work Orders

Recipient Created Tax Invoice

Record Response TimeRequired

Region Identifiers

Segment Keys

Send Work Order Notifications

Skills

Time Sheet Required

Upload Customer Documents

View Sales Rates

Website

Create Work Order

Customer NumberRequired

Approval Reference

Area Reference Number

Work Order Auto Assignee Reference

Work Order Description