Send emails in Microsoft Outlook when work order statuses change in Urbanise FM
Upgrade your workflow efficiency by linking the Urbanise FM app with Microsoft Outlook. With this tool, any change in the status of a work order in Urbanise FM prompts an email to be dispatched from your Outlook account. This streamlines your process, ensuring prompt and effective correspondence, keeping all pertinent parties updated on work order changes.
- When this happens...

Work Order Status ChangedTriggers When A Work Order's Status Changes.TriggerInstant - automatically do this!

Send EmailSend an email from your Outlook account.ActionWrite
- Free forever for core features
- 14 day trial for premium features & apps
More things you can do with Urbanise FM and Microsoft Outlook
Discover other triggers and actions you can use with Urbanise FM and Microsoft Outlook
Account CreatedTriggers When An Account Has Been Created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Invoice Status ChangedTriggers when an Invoice's Status Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Property UpdatedTriggers When A Property Has Been Updated.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Supplier UpdatedTriggers When A Supplier Has Been Updated.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Support Request UpdatedTriggers When A Support Request Has Been Updated.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Comment AddedTriggers When A Work Order's Comment Has Been Added.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job AddedTriggers When A Work Order Job Has Been Added.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job Attachment AddedTriggers When A Work Order's Job Attachment Has Been Added.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job Next Action ChangeTriggers When A Work Order's Job Next Action Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job Status ChangeTriggers When A Work Order's Job Status Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.- Job ReferenceRequired
- Document typeRequired
- Document description
- Filemetadata thumbnail
- Visible To Customer
- Visible To Job
- FilenameRequired
- FileRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Job ReferenceRequired
- Job CommentRequired
- Visible To CustomerRequired
- Comment Providers External Reference
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Business NameRequired
- Business Email AddressRequired
- SegmentRequired
- External Reference NumberRequired
- Account First Name
- Account Last Name
- Account Middle Name
- Account Title
- Account Number
- Contact Other Phone Number
- Contact Primary Phone Number
- Corporate account
- Date Of Birth
- Gender
- Nationality
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Business NameRequired
- External ReferenceRequired
- Account Viewable
- Active
- Allow Jobs Raised
- Allow Record Assets
- Bee Rating
- Business Address
- Company Number
- Compliance Status
- Display Name
- Email
- Hide Amount Due
- Internal
- Latitude
- Longitude
- Phone
- Property Viewable
- Raise Location Work Orders
- Recipient Created Tax Invoice
- Record Response TimeRequired
- Region Identifiers
- Segment Keys
- Send Work Order Notifications
- Skills
- TimeSheetRequired
- UploadCustomerDocuments
- ViewSalesRates
- Website
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Customer NumberRequired
- Approval Reference
- Area Reference Number
- Work Order Auto Assignee Reference
- Work Order Description
- Due Date
- Work Order External Reference
- Job Template Assignee Reference
- Job Template ReferenceRequired
- Job Template TypeRequired
- Pre-Check Work Instruction Reference
- Work Order PriorityRequired
- Work Instruction Reference
- Property Reference NumberRequired
- Requesters Email Address
- Requesters Name
- Requesters Phone
- Work Order TitleRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Job Template TypeRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Job ReferenceRequired
- Copy Cancellation Email Address
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Business NameRequired
- Business Email AddressRequired
- SegmentRequired
- External Reference NumberRequired
- Account First Name
- Account Last Name
- Account Middle Name
- Account Title
- Account Number
- Contact Other Phone Number
- Contact Primary Phone Number
- Corporate account
- Date Of Birth
- Gender
- Nationality
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Property AddressRequired
- Country CodeRequired
- Location IDRequired
- Suburb
- Building Name
- Building Number
- Building Ref
- Building Type
- City
- State
- Delivery Region
- Event Id
- External Link
- Internal Reference
- Latitude
- Longitude
- Parent Reference Link
- Post Code
- Property Type
- Room Count
- Segment KeysRequired
- Site Name
- Supplier Region Name
- Location Tags
- Unit Number
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Calendar
- Time BeforeRequired
- Time Before (Unit)Required
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Shared Inbox
- Parent Folder
- Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Parent Folder
- Child Folder
- Search termsRequired
- Note
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan
New Flagged EmailTriggers when a new email is flagged.
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Event
- Merge with existing attendees?
- Attendees
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Distribution listRequired
- User emailRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Calendar
- SubjectRequired
- Start Date & TimeRequired
- End Date & TimeRequired
- Location Name
- Sensitivity
- Attendees
- Is this an All Day Event?
- Description
- Show me as Free or Busy
- Is this an Online Meeting?
- Enable Reminder
- Categories
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachment
- Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Folder NameRequired
- Parent Folder
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Email IDRequired
- Flag ActionRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Email IDRequired
- Mark asRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Categories to RemoveRequired
- Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Send From (Shared Mailbox)
- Draft Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Email IDRequired
- ImportanceRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact Folder
- ContactRequired
- First Name
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Calendar
- SearchTermRequired
- Start Date & Time
- End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your app- Search_info
- Search ValueRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app- Group email address or IDRequired
- Search Term
- Start Date & Time
- End Date & Time
ActionThis is an event a Zap performs.SearchFind existing data in your app- Calendar
- Start Date & TimeRequired
- End Date & TimeRequired
- Select Fields
ActionThis is an event a Zap performs.SearchFind existing data in your app
Account UpdatedTriggers When An Account Has Been Updated.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Property CreatedTriggers When A Property Has Been Created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Supplier CreatedTriggers When A Supplier Has Been Created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Support Request CreatedTriggers When A Support Request Has Been Created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Attachment AddedTriggers When A Work Order's Attachment Has Been Added.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order CreatedTriggers When A Work Order Has Been Created.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job Assignee ChangeTriggers When A Work Order's Job Assignee Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job Due Date ChangeTriggers When A Work Order's Job Due Date Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Job Priority ChangeTriggers When A Work Order's Job Priority Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.
Work Order Status ChangedTriggers When A Work Order's Status Changes.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.- Service Request ReferenceRequired
- Document typeRequired
- Document description
- Filemetadata thumbnail
- Visible To Customer
- Visible To Job
- FilenameRequired
- FileRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Work Order ReferenceRequired
- Work Order CommentRequired
- Visible To CustomerRequired
- Comment Providers External Reference
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Property AddressRequired
- Country CodeRequired
- Location IDRequired
- Suburb
- Building Name
- Building Number
- Building Ref
- Building Type
- City
- State
- Delivery Region
- Event Id
- External Link
- Internal Reference
- Latitude
- Longitude
- Parent Reference Link
- Post Code
- Property Type
- Room Count
- Segment KeysRequired
- Site Name
- Supplier Region Name
- Location Tags
- Unit Number
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Category KeyRequired
- Topic KeyRequired
- Account NumberRequired
- SummaryRequired
- Description
- Creator Email Address
- Send To Email Address
- External Reference
- External Location Reference
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Document Reference NumberRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Invoice External ReferenceRequired
- Payment ReferenceRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Job ReferenceRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Job Reference NumberRequired
- External Reference NumberRequired
- Response Time
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Business NameRequired
- External ReferenceRequired
- Account Viewable
- Active
- Allow Jobs Raised
- Allow Record Assets
- Bee Rating
- Business Address
- Company Number
- Compliance Status
- Display Name
- Email
- Hide Amount Due
- Internal
- Latitude
- Longitude
- Phone
- Property Viewable
- Raise Location Work Orders
- Recipient Created Tax Invoice
- Record Response TimeRequired
- Region Identifiers
- Segment Keys
- Send Work Order Notifications
- Skills
- TimeSheetRequired
- UploadCustomerDocuments
- ViewSalesRates
- Website
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.
Cancelled Calendar EventTriggers when an event is cancelled.
Try ItTriggerThis is the start of your ZapInstantThis event starts a Zap instantly.- Shared MailboxRequired
- Parent Folder
- Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Shared Inbox
- Parent Folder
- Child Folder
Try ItTriggerThis is the start of your ZapPollingZapier checks for new data every 15 min on the Free plan- Email IDRequired
- CategoriesRequired
- Mark as Read
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Destination FolderRequired
- Email IDRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact Folder
- First NameRequired
- Last Name
- EmailAddresses
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Shared Mailbox
- Email IDRequired
- To Email(s)
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- Subject
- Body Format
- Body
- Attachment
- Action for Files Larger Than 150MB
- Reply to All
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact to DeleteRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- EventRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Send From (Shared Mailbox)
- Email IDRequired
- To RecipientsRequired
- Comment
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Email IDRequired
- Destination FolderRequired
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Email IDRequired
- Comment
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Send From (Shared Mailbox)
- To Email(s)Required
- CC Email(s)
- BCC Email(s)
- Reply-To Email
- SubjectRequired
- Body FormatRequired
- BodyRequired
- Attachments
- Action for Files Larger Than 150MB
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Event
- Subject
- Start Date & Time
- End Date & Time
- All Day Event?
- Is Online Meeting?
- Hide attendees list?
- Description
- Show me as Free or Busy
- The importance of the event
- Merge with existing attendees?
- Attendees
- Categories
- Location
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Stop on errorRequired
- HTTP MethodRequired
- URLRequired
- Query string parameters
- Additional request headers
- Body
ActionThis is an event a Zap performs.WriteCreate a new record or update an existing record in your app.- Contact Folder
- First Name
- Last Name
- Email
ActionThis is an event a Zap performs.SearchFind existing data in your app- Folder_info
- FolderRequired
- Search Terms
- From Address
- Start Date
- End Date
ActionThis is an event a Zap performs.SearchFind existing data in your app- Shared Mailbox
- Email IDRequired
- Attachment IDRequired
ActionThis is an event a Zap performs.SearchFind existing data in your app- Contact Folder
- First NameRequired
- Last Name
- Email
- BusinessPhones
- HomePhones
- MobilePhone
- JobTitle
- CompanyName
- Department
- Business Website URL
- FileAs
- PersonalNotes
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
- Street
- City
- State
- Postal Code
- Country or Region
ActionThis is an event a Zap performs.Search or writeFind existing data in your app, or create a new record if no data is found



