1.Detect event start
Integrate Google Calendar and scheduling tools to detect event start and start the 4-hour review request window.
Send four-hour review requests and follow-ups to clients
Automatically monitor event start signals across Google Calendar and client data tools. Create timed WhatsApp and email review requests when events start, booking references extract, or phone matches qualifyβso you can protect response windows, update client records, and send templates without manual follow-up.
How this automation accelerates review requests
When an event start happens, review outreach can miss the right window and clients fall through. This automation delays outreach, extracts contact details, and sends WhatsApp and templated emailsβso your team can collect reviews without manual follow-up.
Google Calendaror swap with your favorite app
2.Delays 4 hours after event
Integrate Delay by Zapier and timing automation to delay outreach for 4 hours before sending review requests.
Delay by Zapieror swap with your favorite app
3.Extracts booking reference and phone
Integrate Formatter by Zapier and data mapping tools to extract a booking reference and phone number from event details.
Formatter by Zapieror swap with your favorite app
4.Upserts client record and increments requests
Integrate Zapier Tables and client record workflows to find or create a client and increment the review-request counter.
Zapier Tablesor swap with your favorite app
5.Filters to qualified review targets
Integrate Filter by Zapier and qualification rules to continue only when records pass review eligibility checks.
Filter by Zapieror swap with your favorite app
6.Sends WhatsApp review message
Integrate respond.io and WhatsApp messaging templates to send the review request template to the extracted phone.
respond.ioor swap with your favorite app
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Increase review volume with automated review requests, customer follow-ups, and response tracking
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Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
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