1.Monitor new email matching search
Integrate Gmail and inbox search tools to detect new emails that match your configured sender or keyword criteria.
Forward matched inbound messages to campaign managers now
Automatically monitor inbound Gmail messages that match your configured sender or keyword criteria across Gmail and Formatter by Zapier. Forward only when new matches arrive so you can format context, send original details to campaign managers, and reduce manual triage without manual forwarding.
How this automation accelerates triage for media outreach
When matched inbound emails land, delays can slow replies and increase duplicate follow-ups. This automation formats outreach context and forwards messages to campaign managers—so your team can respond with original details without manual forwarding.
Gmailor swap with your favorite app
2.Transforms message text and subject
Integrate Formatter by Zapier and text transformation tools to map original subject and normalize recipient lists.
Formatter by Zapieror swap with your favorite app
3.Sends forwarded email to managers
Integrate Gmail and email delivery tools to send the formatted email with original attachments when present.
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Boost media outreach results with automated pitch drafting, contact routing, and follow-up reminders
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
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Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
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Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
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Jacob Sirrs, Marketing Operations Specialist
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