1.Runs weekly access review
Integrate Schedule by Zapier and automation scheduling to start a weekly audit run for configured files.
Remove idle access from project files ahead of review
Automatically monitor weekly access review readiness across Schedule by Zapier, Webhooks by Zapier, and Google Drive. Create permission audit inputs and delete stale collaborators when roster membership changes, so you can reduce risk, prevent access drift, and avoid manual reviews.
How this automation removes stale access from project files
When the weekly run schedule fires, stale collaborators can keep access beyond review time. This automation pulls team membership and lists file permissions and deletes orphaned accessβso your team can keep project files secure.
Schedule by Zapieror swap with your favorite app
2.Fetches team membership emails
Integrate Webhooks by Zapier and roster data sources to pull team member emails and prepare loop inputs.
Webhooks by Zapieror swap with your favorite app
3.Lists current file permissions
Integrate Google Drive and file permission tools to request permissions for the target file or folder and map permission entries.
Google Driveor swap with your favorite app
4.Iterates through each email
Integrate Looping by Zapier and data mapping to iterate over each looped email and pass values into the permission match.
Looping by Zapieror swap with your favorite app
5.Finds matching permission entry
Integrate Formatter by Zapier and email matching tools to locate the permission entry that corresponds to each loop email.
Formatter by Zapieror swap with your favorite app
6.Continues only for matches
Integrate Filter by Zapier and conditional rules to allow through only qualifying permission matches for deletion eligibility.
Filter by Zapieror swap with your favorite app
Automate your work, your way
Build custom automations across your tools in minutes. Describe what you need, connect your apps, and create workflows without the manual effort.
Trusted by 3.4 million companies
Related automations
- Apps: Slack, Formatter by Zapier, ClickUpSwap with your favorite apps.
Create access review task from channel request message
Your channel access requests arrive unstructured, leaving security teams with no owner or review context. Create review tasks and notify owners so requests get triaged and closed same day.
- Apps: Google Drive, Webhooks by Zapier, Code by Zapier, Looping by Zapier, LogicManagerSwap with your favorite apps.
Create access review tasks from shared CSVs per manager
Your access CSVs in a shared folder arrive untriaged, leaving manager reviews undefined and deadlines missed. Assigned review tasks reach owners for completion before the next audit.
- Apps: Schedule by Zapier, Formatter by Zapier, Jira Software CloudSwap with your favorite apps.
Create monthly user access review ticket for engineering
Your monthly user access reviews slip through the cracks, leaving admin permissions unchecked. Create a tracked review ticket every month so teams finish checks before audits.
- Apps: Schedule by Zapier, Filter by Zapier, Formatter by Zapier, Jira Software CloudSwap with your favorite apps.
Create quarterly user access review tasks for IT ops
Your scheduled user access reviews lack auditable tickets, leaving compliance and engineers without next steps. Review tickets are created and advanced so your compliance team can act same day.
- Apps: Schedule by Zapier, Microsoft Entra ID, Google Sheets, Formatter by Zapier, Filter by Zapier, SlackSwap with your favorite apps.
Notify access team of terminated user list weekly
Deactivation tracking misses terminated accounts, leaving orphaned active identities and raising access risk. It delivers a weekly deactivation list to access reviewers ahead of Monday's security review.
- Apps: Schedule by Zapier, Code by Zapier, Filter by Zapier, SlackSwap with your favorite apps.
Notify IT team of temporary access expiring today
Temporary access entries can stay active past due dates, leaving privileged accounts exposed and slowing incident response. Get a daily digest so reviewers can revoke expiring access same day.
- Apps: Webhooks by Zapier, Slack, NotionSwap with your favorite apps.
Notify manager of new access request for approval
Your access request submissions lack timely manager approvals, causing stalled onboarding and delayed system provisioning. Get manager alerts and an audit log so approvals happen same day.
- Apps: Google Calendar, Delay by Zapier, Formatter by Zapier, SlackSwap with your favorite apps.
Send access check-in DM to attendees ahead of expiry
Your access review meetings often leave unclear ownership and lingering tool access after expiry. Receive targeted direct messages to confirm continued access and resolve entitlements same day.
- Apps: Schedule by Zapier, Filter by Zapier, Email by ZapierSwap with your favorite apps.
Send annual access review task to security team
Your access review requests run irregularly, leaving entitlement checks incomplete. This sends standardized review tasks to security coordinators so reports are gathered before audits.
- Apps: Webhooks by Zapier, Paths by Zapier, SlackSwap with your favorite apps.
Send app permission renewal and request alerts to team
Your app permission requests and renewal notices can go unread, causing access delays and security gaps. This sends concise approval alerts to your IT channels so access is reviewed same day.
- Apps: Schedule by Zapier, Microsoft Entra ID, Formatter by Zapier, Email by ZapierSwap with your favorite apps.
Send monthly user roster verification email to owners
Your department user roster ages without verification, leaving stale accounts and access gaps. Confirm active staff faster so offboarding and access fixes happen before the next payroll cycle.
- View all
Explore all user access reviews automations
Strengthen access governance with automated review assignments, approval reminders, and audit logging
Set up in minutes
Zapier connects your tools, triggers actions from real-time data, and streamlines workflows so your team can focus on what matters most.
Step 1
Connect your tools
Bring your apps together so information can move automatically between the tools your team already uses.
Step 2
Define the trigger
Choose the events that should start your workflow, like a new submission, updated record, completed task, or customer action.
Step 3
Automate and measure
Let your workflow handle follow-ups, updates, notifications, and reporting so your team can track progress and act faster.
See how teams are automating with Zapier (and loving it!)
Without Zapier, we would have needed well over 100 employees today just to do what we're doing. We would have been out of business by now.
David Laderberg, VP of Sales
Without having automation, we would have to at least be double our size. Doubling is a bit of a euphemism β I think we would have died or fallen back into oblivion.
Marcelo Lebre, Co-Founder
Zapier helps us close far above 50% more deals than we would without it. It is a key element of our overall strategy and, therefore, of our sales pitch.
Raphael Bochner, Founder and CIO
Zapier gives us unlimited flexibility and creativity. With Zapier, you're like an artist with a blank canvas. I don't know what we'd do without it.
Rishi Shah, CEO and Co-Founder
We don't just want to patch holes; we want to build scalable, future-proof systems. Zapier is helping us do that.
Allen Lai, Head of Customer Experience
We've been able to scale our operations while staying lean. Zapier lets us do more without needing more people.
Jacob Sirrs, Marketing Operations Specialist
Ready to automate your workflow securely?
Streamline processes, uncover new opportunities, and respond faster to change. Empower your team to get more done, without the manual work.